Purpose of the role:
The HSE Manager is responsible for developing, implementing, maintaining, and coordinating Health, Safety and Environmental (HSE) policies, procedures, and compliance programmes across multiple Facilities Management projects and sites.
The role is accountable for ensuring compliance with all applicable health, safety and environmental legislation and company standards, promoting a proactive safety culture, identifying and mitigating workplace risks, and providing employees and contractors with the necessary training, guidance, and support to maintain a safe working environment.
Minimum Qualifications & Experience
Essential Qualifications
- NEBOSH Diploma
- SAMTRAC or COMSOC 2
- ISO 45001 Certification
- Internal Auditing qualification
- Hazard Identification and Risk Assessment (HIRA) training
- Training in applicable Occupational Health and Safety legislation
Experience
- Minimum of 3–5 years’ relevant HSE management experience within facilities management, construction, engineering, or a related environment.
- Proven experience implementing and maintaining Occupational Health and Safety Management Systems.
- Practical experience managing HSE compliance across multiple sites, workshops, projects, and operational environments.
- Experience working with contractors and subcontractors and monitoring compliance against HSE requirements.
- Experience conducting audits, inspections, incident investigations, risk assessments, and corrective action programmes.
Technical Competencies
- Proficient in Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
- Experience working with Computerised Maintenance Management Systems (CMMS).
- Working knowledge of NOSA CMB 253 systems.
- Strong working knowledge of the Occupational Health and Safety Act and applicable regulations.
- Sound understanding of ISO 45001 and occupational health and safety management systems.
- Strong report-writing, analytical, recordkeeping, and administrative skills.
Key Performance Areas
- Health, Safety & Environmental Management
- Develop, implement, maintain, and monitor the Site SHE Plan.
- Identify workplace hazards and conduct comprehensive risk assessments.
- Develop, implement, review, and maintain Safe Work Procedures.
- Conduct task and hazard analyses and ensure identified corrective actions are implemented and monitored.
- Ensure compliance with Environmental Management Plans (EMPs) and applicable environmental requirements.
- Develop and maintain Fall Protection Plans where applicable.
- Ensure areas affected by construction and project activities are appropriately restored and left in a safe condition.
- Identify environmental, health, and safety risks and provide appropriate mitigation recommendations to the Project Manager.
- Promote continual improvement of the organisation’s Health, Safety and Environmental Management System.
- Compliance & Legal Requirements
- Ensure compliance with the Occupational Health and Safety Act, applicable regulations, and other relevant legislation.
- Monitor and enforce contractor and subcontractor compliance with company HSE specifications and legal requirements.
- Identify, record, monitor, and close out non-conformances within agreed timeframes.
- Ensure Permit-to-Work systems are implemented and effectively managed where required.
- Ensure appropriate Lockout/Tagout (LOTO) procedures are implemented and that relevant personnel are trained and competent.
- Monitor compliance with company HSE policies, procedures, standards, and ISO 45001 requirements.
- Keep abreast of changes to applicable legislation and ensure relevant requirements are communicated and implemented.
- Incident Management
- Ensure all incidents, accidents, dangerous occurrences, and near misses are reported, investigated, documented, and appropriately closed out.
- Lead or facilitate incident investigations and ensure root causes are identified.
- Ensure corrective and preventative actions are developed, implemented, and monitored for effectiveness.
- Maintain accurate HSE performance statistics, including:
- Injuries and occupational incidents
- Lost Time Incidents (LTIs)
- Near misses
- Man-hours worked
- Risk assessments completed
- Safety inspections and audits
- Corrective action close-out
- Overall HSE performance indicators
- Identify trends and provide recommendations to management to prevent recurrence.
- Audits, Inspections & Reporting
- Conduct monthly internal HSE audits and inspections.
- Coordinate and monitor HSE compliance audits across approximately 38 subcontractors.
- Ensure Health and Safety Representatives conduct monthly workplace inspections.
- Monitor findings and ensure corrective actions arising from audits and inspections are implemented and closed out.
- Prepare and submit accurate monthly Health, Safety and Environmental reports to the Project Manager.
- Establish and maintain effective HSE reporting systems to communicate performance, risks, trends, and compliance status.
- Provide management with regular updates and recommendations on significant HSE risks and areas requiring intervention.
- Training & Safety Culture
- Identify HSE training needs and coordinate the delivery of appropriate training programmes.
- Conduct employee, contractor, and visitor HSE inductions as required.
- Maintain accurate induction, training, competency, and employee medical records.
- Facilitate regular Health and Safety meetings and ensure accurate minutes and action registers are maintained.
- Promote employee participation and accountability in HSE initiatives.
- Drive a proactive safety culture focused on hazard prevention, risk awareness, and continuous improvement.
- Provide employees and contractors with ongoing HSE guidance, coaching, and support.
- Document Control & Administration
- Maintain accurate and up-to-date HSE records, registers, and documentation.
- Ensure inspection and audit records are completed, controlled, and maintained in accordance with legislative and company requirements.
- Maintain Risk Assessments, Hazardous Task Analyses, Safe Work Procedures, Permit-to-Work documentation, and related HSE records.
- Ensure Health and Safety Committee minutes and relevant HSE communications are distributed to management and employees.
- Maintain appropriate document control systems to ensure HSE information remains accessible, current, and auditable.
- Operational HSE Responsibilities
- Ensure equipment, machinery, and installations are regularly inspected, maintained, and operated safely.
- Monitor compliance with Personal Protective Equipment (PPE) requirements and ensure employees and contractors use the appropriate PPE.
- Exercise the authority to stop unsafe work where an immediate or unacceptable health and safety risk exists.
- Promote and maintain high housekeeping standards across all sites and workshops.
- Identify fire hazards and ensure appropriate preventative and control measures are implemented.
- Develop, implement, and maintain emergency preparedness and response procedures.
- Participate in emergency drills and ensure lessons learned are incorporated into emergency response planning.
- Ensure employees are informed of their duties and responsibilities in terms of Sections 14 and 37 of the Occupational Health and Safety Act.
- Provide guidance to management and operational teams on HSE risks, controls, and legislative requirements.
Key Success Measures
- Consistent compliance with applicable HSE legislation and company standards.
- Reduction in workplace incidents, injuries, and unsafe conditions.
- Effective close-out of audit findings, non-conformances, and corrective actions.
- High levels of contractor and subcontractor HSE compliance.
- Accurate and timely HSE reporting and recordkeeping.
- Effective employee and contractor HSE training and induction.
- Continuous improvement in overall HSE performance and safety culture.
