Job Description and Duties
The Office of Asset Management is responsible for the State's Transportation Asset Management program. This Caltrans program implements asset management, a requirement of federal regulation and California law. Under the direction of the Staff Service Manager III, the Asset Management Support Manager, a Staff Services Manager I Specialist (SSM I), is responsible for asset management improvement and communication and for developing guidelines, plans, and policies related to the Transportation Asset Management Plan (TAMP) consistent with applicable legislation, government code, law, rule, and plans. The SSM I provides oversight and support of asset management administrative functions including communication, office management, budgeting, personnel support, training, facilities, and contract management. The SSM I will provide similar support to the Transportation Asset Management System (TAMS) project.
The SSM I Specialist will act as a statewide program representative for the Department's asset management efforts in preparation of Asset Management Improvement, Communication and Change Management Plans to ensure the continued successful implementation of asset management statewide. The SSM I Specialist will prepare, develop, and maintain policies and guidelines for asset management and manage operation of asset management committees, including the Asset Management Steering Committee, by identifying goals of each meeting, creating presentations and handouts, preparing agenda and meeting minutes, scheduling, and organizing, identifying attendees, obtaining speakers, and providing general meeting support to achieve those goals. The SSM I Specialist will manage operation of and support report-writing teams to ensure timely, efficient, and accurate production of required federal, state, and California Transportation Commission reports, plans, and products.
The SSM I Specialist will provide administrative support for the Office of Asset Management including ensuring office administration, facilities, budget, accounting, contract management, human resource support, training and personnel support functions are performed.
For a copy of the Duty Statement, send an email to Mary Alice Morency at MaryAlice.Morency@dot.ca.gov
PARF 56-5-153 / JC-471988
Eligibility for hire may be determined by your score on the Staff Services Manager I exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title.
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job.
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You will find additional information about the job in the
Duty Statement.
Special Requirements
The Statement of Qualifications (SOQ) is a discussion of how an applicant’s education, training, experience, and demonstrated skills meet the criteria in the duty statement and qualify them for the position.
• The SOQ must include years of experience, level of expertise, and cite specific examples that best demonstrate qualifications for each response.
• Each question must be numbered and addressed in the same order as the 5 questions below.
• The SOQ must not exceed (2) pages in length.
• The SOQ must be submitted along with the State Application.
1. Describe your experience (including number of years) leading a project or team and provide an example.
2. Describe examples of your software technical skills, including visualizations and graphics you have used. For each example provide your level of experience, number of years of experience, how you used it in communicating a recommendation and identify results/outcomes.
3. Describe examples of your experience (including number of years) with policy development including evaluation of laws, rules, regulations, legislation.
4. Describe your understanding of asset management principles. Please also describe your experience, if any.
5. Describe examples of your experience in administrative support including office administration, facilities, budgets, accounting, contract management, human resources, meeting logistics and management skills (including number of years of experience with each).
Information provided on the state application, SOQ, and resume (optional), will be considered to determine candidates to be interviewed.
Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Please visit either of the following two websites for a list of evaluation agencies: https://www.naces.org/members or https://aice-eval.org.Please redact birthdates and social security numbers.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included.
If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
