Job Posting: Asset Management Support Manager

Department of Transportation

JC-471988
-
Asset Management Support Manager
STAFF SERVICES MANAGER I

$6,963.00 - $8,650.00 per Month

Final Filing Date: 4/9/2025

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off
Print Job

Job Description and Duties

The Office of Asset Management is responsible for the State's Transportation Asset Management program. This Caltrans program implements asset management, a requirement of federal regulation and California law. Under the direction of the Staff Service Manager III, the Asset Management Support Manager, a Staff Services Manager I Specialist (SSM I), is responsible for asset management improvement and communication and for developing guidelines, plans, and policies related to the Transportation Asset Management Plan (TAMP) consistent with applicable legislation, government code, law, rule, and plans. The SSM I provides oversight and support of asset management administrative functions including communication, office management, budgeting, personnel support, training, facilities, and contract management. The SSM I will provide similar support to the Transportation Asset Management System (TAMS) project.

The SSM I Specialist will act as a statewide program representative for the Department's asset management efforts in preparation of Asset Management Improvement, Communication and Change Management Plans to ensure the continued successful implementation of asset management statewide. The SSM I Specialist will prepare, develop, and maintain policies and guidelines for asset management and manage operation of asset management committees, including the Asset Management Steering Committee, by identifying goals of each meeting, creating presentations and handouts, preparing agenda and meeting minutes, scheduling, and organizing, identifying attendees, obtaining speakers, and providing general meeting support to achieve those goals. The SSM I Specialist will manage operation of and support report-writing teams to ensure timely, efficient, and accurate production of required federal, state, and California Transportation Commission reports, plans, and products.

The SSM I Specialist will provide administrative support for the Office of Asset Management including ensuring office administration, facilities, budget, accounting, contract management, human resource support, training and personnel support functions are performed.

For a copy of the Duty Statement, send an email to Mary Alice Morency at MaryAlice.Morency@dot.ca.gov

PARF 56-5-153 / JC-471988

Eligibility for hire may be determined by your score on the Staff Services Manager I exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title.

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job.

https://forms.office.com/g/RyK102ty4G

https://youtu.be/oC9wIp8QalI

Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool! The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions.

You will find additional information about the job in the Duty Statement.

Working Conditions

Position is located at: 1530 12th Street, Sacramento, CA 95814

While at their base of operation, employees will work in a climate-controlled office under artificial lighting. In-state travel may be required related to statewide districts and/or divisions to provide training, address and resolve issues/concerns regarding acquisition priorities, and to disseminate acquisition policies.


New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-471988
Position #(s):
913-660-4800-918
Working Title:
Asset Management Support Manager
Classification:
STAFF SERVICES MANAGER I
$6,963.00 - $8,650.00
# of Positions:
1
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
Permanent, Full Time
Facility:
California Department of Transportation

Department Information

Caltrans Mission: Provide a safe and reliable transportation network that serves all people and respects the environment.

Caltrans Vision: A brighter future for all through a world-class transportation network.

The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success. Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not in spite of the diverse attributes of our workforce, but because of our diversity. 

Department Website: www.dot.ca.gov 

Frequently Asked Questions for an Applicant: http://dot.ca.gov/jobs/docs/faq-ct-applicants-081617.pdf   

Director’s EEO Policy: https://dot.ca.gov/programs/equal-employment-opportunity

Director’s EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity

Special Requirements

The Statement of Qualifications (SOQ) is a discussion of how an applicant’s education, training, experience, and demonstrated skills meet the criteria in the duty statement and qualify them for the position.
• The SOQ must include years of experience, level of expertise, and cite specific examples that best demonstrate qualifications for each response.
• Each question must be numbered and addressed in the same order as the 5 questions below.
• The SOQ must not exceed (2) pages in length.
• The SOQ must be submitted along with the State Application.

1. Describe your experience (including number of years) leading a project or team and provide an example.
2. Describe examples of your software technical skills, including visualizations and graphics you have used. For each example provide your level of experience, number of years of experience, how you used it in communicating a recommendation and identify results/outcomes.
3. Describe examples of your experience (including number of years) with policy development including evaluation of laws, rules, regulations, legislation.
4. Describe your understanding of asset management principles. Please also describe your experience, if any.
5. Describe examples of your experience in administrative support including office administration, facilities, budgets, accounting, contract management, human resources, meeting logistics and management skills (including number of years of experience with each).

Information provided on the state application, SOQ, and resume (optional), will be considered to determine candidates to be interviewed.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment.  If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification.  Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment.  Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent.  Please visit either of the following two websites for a list of evaluation agencies: https://www.naces.org/members or https://aice-eval.org.Please redact birthdates and social security numbers.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 4/9/2025

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Transportation
N/A
Attn: Caltrans DHR Contact
Certification Services MS-90
P O Box 168036
Sacramento, CA 95816-8036

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Transportation
Drop-Off Address
Caltrans DHR Contact
Classification and Hiring Unit - ECOS
1727 30th Street, MS 90
Sacramento, CA 95816
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
  • Statement of Qualifications -

    Statement of Qualifications (SOQ) is required. Failure to submit a Statement of Qualifications will disqualify candidates from the hiring process.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Must have a good understanding of asset management and strategic planning processes and the specific direction being used in the Department's Asset Management effort. Must understand principals of asset management and how and why it is being implemented in Caltrans. Must have ability to evaluate asset management narratives for alignment with program goals and direction. Must be familiar with and able to implement strategies for effective meetings. Must be familiar with Caltrans' policy development and implementation processes. Must be able to organize and lead report writing teams to achieve successful completion of document and report preparation, reproduction and distribution. The incumbent must possess the ability to collect, develop, categorize, maintain and summarize information to prepare and present clear and concise correspondence, reports, and technical documents. Must have the ability to lead a team and work in a team environment, be open to new and different ideas and opinions, have the capacity for creative thinking and problem solving. Must have ability to manage contracts through the contracting process and after award. Must demonstrate effective oral and written communication skills. Must be able to multi-task, manage simultaneous projects with short deadlines and long term deadlines and deliver quality products. Must be able to review others' documents for content as well as style, ensuring written narratives and analyses are inherently cohesive and well supported. Must be able to communicate effectively in writing and orally; work cooperatively with staff and management in both districts and headquarters; negotiate resolutions to issues or problems; set and accomplish goals; be sensitive to and work with political interests; and develop effective presentations, graphics, visualizations, and training as necessary. Must be able to maintain a high level of confidentiality.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Human Resources Contact:
Aaron Hutchinson
(279) 234-2242
aaron.hutchinson@dot.ca.gov
Hiring Unit Contact:
Melissa Thompson
(916) 869-5738
melissa.thompson@dot.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Caltrans EEO Office
(844) 368-3367
Ask.eeo@dot.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Important Applications Instructions:

The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-471988), PARF# 56-5-153 and title of the position (Staff Services Manager I) must be included on the STD. 678 form.

 

Electronic applications through your CalCareers account are highly recommended and encouraged.

 

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.

 

NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts.  Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age.  The job application packet checklist is not required to apply for this position.  Failure to follow these instructions may result in your application not being considered for this position.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.