Job Posting: Executive Liaison

Department of Transportation

JC-471794
-
Executive Liaison
ADMINISTRATIVE ASSISTANT I

$4,868.00 - $6,376.00 per Month

Final Filing Date: 4/7/2025

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off

Job Description and Duties

The Division of Legislative Affairs is looking for an Administrative Assistant I to join our dynamic and highly visible team as an Executive Liaison. Qualified candidates will have a broad knowledge and understanding of the organization and functions of a Legislative Affairs office, including the organization and schedule management.

Under the general direction of the Chief of Staff of Legislative Affairs, the incumbent will perform various tasks including, but not limited to, identifying alternative solutions to problems, disseminating information, monitoring the processing of inquiries, letters, proposals and analyses, managing briefing packages and correspondence for the
Director, providing exceptional customer service to the public, government agencies, legislators, stakeholders, and internal programs, division and districts, while managing the Assistant Deputy Director of Legislative Affairs' daily schedule. The incumbent will support the Assistant Deputy District Director of Legislative Affairs, Chief of Staff and the Division Chief, as requested.

Eligibility for hire may be determined by your score on the Administrative Assistant I exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click CalCareers and search by typing in the classification title.

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job. 

 

https://forms.office.com/g/RyK102ty4G

 

https://youtu.be/oC9wIp8QalI

 

Apply today to join our team!  We especially encourage applicants to check out our Caltrans Career Compass tool!  The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions.

PARF#95-5-012 JC#471794

You will find additional information about the job in the Duty Statement.

Working Conditions

This is a Limited Term position which may be extended to 24 months or become permanent. 

This position is located at 1120 N Street, Sacramento, CA 95814.

Multiple positions may be filled from this recruitment.


This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans's current telework policy. While Caltrans supports telework, in-person attendance may be required, based on operational needs. Employees are expected to be able to report to their worksite with minimal notification if an urgent need arises. The selected candidate may be required to conduct business travel on behalf of the Department or commute to the headquartered location. Business travel reimbursements considers an employee's designated Headquarters location, primary residence, and may be subject to California Department of Human Resources regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.


New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Position Details

Job Code #:
JC-471794
Position #(s):
900-095-5361-XXX
Working Title:
Executive Liaison
Classification:
ADMINISTRATIVE ASSISTANT I
$4,868.00 - $6,093.00 A
$5,091.00 - $6,376.00 B
# of Positions:
Multiple
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
12 Month Limited Term - Full Time
Facility:
California Department of Transportation

Department Information

Caltrans Mission: Provide a safe and reliable transportation network that serves all people and respects the environment.

Caltrans Vision: A brighter future for all through a world-class transportation network.

The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success. Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not despite the diverse attributes of our workforce, but because of our diversity. 

Department Website: www.dot.ca.gov 

Director’s EEO Policy: https://dot.ca.gov/programs/equal-employment-opportunity

Director’s EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity

Special Requirements

Cover letter required. A formal cover letter, summarizing why you are interested in this role. The cover letter must be no more than 1-page and in century gothic font.


Possession of Minimum Qualifications will be verified prior to interview and/or appointment.  If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification.  Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment.  Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent.  Here is a list of evaluation agencies: 
https://www.naces.org/members or https://aice-eval.org Please redact birthdates and social security numbers.  

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 4/7/2025

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Transportation
N/A
Attn: Caltrans DHR Contact
Certification Services MS-90
P O Box 168036
Sacramento, CA 95816-8036

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Transportation
Drop-Off Address
Caltrans DHR Contact
Classification and Hiring Unit - ECOS
1727 30th Street, MS 90
Sacramento, CA 95816
Closed weekends and State observed holidays
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
  • Other -
    • Cover letter. A formal cover letter, summarizing why you are interested in this role. The cover letter must be no more than 1-page and in century gothic font.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

COMPETITIVE APPLICANTS WILL:

1) Be reliable, dependable, accountable and able to function in a fast-paced, changing environment.
2) Have the ability to respond to sensitive and or complex issues with confidentiality, discretion and tact.
3) Have the ability to meet deadlines under pressure and respond effectively to changing or competing priorities
4) Possess strong written and verbal communication skills as well as strong computer skills using MS Office Suite (Word, Excel, Teams, Outlook, SharePoint, etc.) and organizational skills.
5) Have the ability to work with a variety of people in all classifications and organizations in a professional and courteous manner.
6) Demonstrated ability to develop and maintain cooperative and collaborative relationships with internal and external stakeholders.
7) Excellent verbal and written communication that changes according to the needs of the targeted audience.
8) Demonstrated ability developing, interpreting, and reviewing policies, procedures, regulations, etc.
9) Ability to use Microsoft Office Suite and other tools to effectively communicate with staff.
10) Demonstrated ability to effectively prepare and proofread written documents, including formal reports and letters.
11) Ability to exercise good judgment, work well under pressure, and meet deadlines.
12) Exceptional organizational and time management skills.
13) Ability to develop and evaluate alternatives, analyze data, and present ideas and information effectively.
14) Excellent conflict resolution skills, interpersonal skills, emotional intelligence, self awareness and a passion to help others.


Benefits

Click HERE  to view the Benefits Summary for Civil Service Employees in the State of California.

 

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Human Resources Contact:
Karlee Wootan
(279) 234-2438
karlee.wootan@dot.ca.gov
Hiring Unit Contact:
Angela Madison
(916) 416-8615
angela.madison@dot.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Caltrans EEO Office
(844) 368-3367
Ask.eeo@dot.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Important Application Instructions:

The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-471794), PARF# 95-5-012 and title of the position (Administrative Assistant I) must be included on the STD. 678 form.

 

Electronic applications through your CalCareers account are highly recommended and encouraged.

 

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.

 

NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts.  Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age.  The job application packet checklist is not required to apply for this position.  Failure to follow these instructions may result in your application not being considered for this position.


Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.