Major Responsibilities:
Coordinates meetings, supports the preparation of agendas and presentations, take minutes as requested, and conducts follow-up on action items to ensure milestones are being met
Supports in maintaining accurate project schedules, coordinates tracking of projects, tasks, timelines and deliverables
Maintains records and file archives; ensures accurate and accessible project information and adheres to TRCA record retention policies
Drafts internal and external correspondence, project briefs, communications and reports of a general and technical nature; coordinates the collection and consolidation of data, information and reports from internal/external stakeholders to support report and assessment writing
Coordinates TRCA and other permissions required for projects and related approvals
Develops and updates communication, reports and other documentationas requested to ensure clarity in project communications
Coordinates the preparation and execution of a broad range of contracts and agreements and assists in ensuring proper documentation of changes or amendments that may arise during execution.
Analyses project information, prepares visual presentations, and develops briefing materials to support operations
Collaborates with other TRCA teams to support project implementation
Incumbents may also be assigned other duties
What will you need to succeed:
Education (degree/diploma/certifications)
Post-secondary diploma or degree Environmental Science, Engineering (Civil/Environmental), Geography or a related field
Valid Ontario Class G2 driver's license
Experience
2+ years of experience providing project coordination
Knowledge/Skill/Ability - Competencies
Excellent organization skills; both in-office and virtual files/share office spaces
Strong working knowledge of Construction Contract Administration processes and procedures
Strong verbal and written communication skills
Understanding and application of basic mathematical functions (e.g., adding, subtracting, measuring, money computation)
Demonstrated ability to prepare consultant terms of reference and procurement documents
Able to comprehend written documentation and procedural guidelines; skilled in writing clear correspondence (concise, logical, grammatically correct)
Ability to communicate effectively with tact and courtesy
Able to self-manage workload and prioritize tasks as an ongoing challenge in a frequently fluctuating workload and multiple deadlines
Proficiency in MS Office suite including online software such as MS teams, WebEx, and SharePoint; proficiency using scheduling/project management software
What TRCA has to offer you:
As part of a progressive team you will have the opportunity to make a positive impact to preserving and protecting nature, while maintaining a balance between the natural environment and built environment. Working with experts within our field, you will join a team of colleagues that are committed to TRCA’s core values by demonstrating the following behaviours; integrity, collaboration, accountability, respect, and excellence (icare).
You will be part of a diverse and inclusive organization that:
Makes a positive difference in the communities we serve.
Fosters high performance and collaborative teams.
Provides continuous learning and development opportunities.
Offers a comprehensive compensation and benefits program (including Defined Benefit Pension Plan – OMERS/OTPP).
Pregnancy & Parental Leave Top-Up Program.
Provides unique TRCA Perks.
Provides flexible work arrangements in accordance with organizational policy and operational requirements; however, they are not guaranteed and are subject to approval.
Offers potential for career growth and advancement.
