Job Description and Duties
Will Consider Staff Services Analyst. Under direction of the Program/Project Management, Financial-Agreements Support Manager (Staff Services Manager I) with specific tasks assigned by a Project Manager (PM), the Financial-Agreements Coordinator performs the duties of the team specialist on cooperative agreements, project fiscal and resource management by providing accurate and timely information to the multi-functional Project Development Team (PDT). Coordinates with the PM in the delivery of the District 6 Capital Outlay Program. This includes assisting, monitoring and providing innovated or proven process recommendations for financial management of all phases of the projects, beginning with Project Initiation Documents (PID) through Project Closeout. The incumbent must have extensive knowledge in the use of software applications to proficiently monitor financial programming structures, and processes related to planning, scheduling, and project cost analysis in support of project management goals and objectives. In addition, the incumbent must administer and coordinate multiple projects, work independently, provide accurate analysis and recommend resolutions and/or improvements to avoid delays and increased cost. Duties include, but are not limited to: Provide consultative services to the PM on project pertaining to financial analysis and programming to allocation compliance. Adhere to statues, approved budgets, management policies, and that project components are authorized and appropriated according to CT authorizations. Verify and take corrective actions if programming documents do not adhere to current policy. Provide comprehensive financial analysis by monitoring and analyzing project budgets, expenditures to allocation comparison and provide data supported recommendations using InfoAdvantage and/ or Datalink reporting software to address expenditure overruns or future needs. Propose alternatives utilizing time charging reports and history or potential G12 request. Validate percentage ratios and fund splits to correctly appropriate funding distribution to maintain allocation compliance. Determine and maintain federal eligibility with current Federal Aid policy to maximize federal participation.
Eligibility for hire may be determined by your score on the Associate Governmental Program Analyst/ Staff Services Analyst exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title.
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
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You will find additional information about the job in the Duty Statement.
Working Conditions
This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans's evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required and reimbursement considers an employee's designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.
Desirable Qualifications
The incumbent must gain a thorough knowledge of and process agreements and contract service activities, technical writing skills, ability to communicate effectively orally and in writing; analyze and resolve complex problems, evaluate alternatives, and present solutions to affected parties regarding development of assigned agreements and special funded projects (locally funded). They must become familiar with the agreement standards, design standards, the project development process, guidelines, and regulations concerning locally funded projects.
Contact Information
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Human Resources Contact:
Huong Nguyen
(559) 383-5229
Huong.T.Nguyen@dot.ca.gov
Hiring Unit Contact:
Emily Zamora
(559) 341-7618
emily.k.zamora@dot.ca.gov
