Job Description and Duties
Under direct supervision of a Staff Services Manager I, incumbent will perform typing duties using software such as Microsoft Word and Excel which are an essential part of the position and may include typing reports, deeds, contracts, Right of Way certifications, memorandums of settlement, encroachment permit applications, letters of permission and letters of Notice of Inspection to Grantors. Filing and record management may include creating, maintaining and purging files. Record keeping may include keeping logs on monthly production, completed datasheets, engineering transmittals, Appraisal comparable sales, and entering information into various database systems. Post documents and information in various databases. Close out files by verifying payment, checking accuracy of Deeds from Recorder’s Office and/or Title Company, and checking final documents. These tasks are all in support of project delivery.
Eligibility for hire may be determined by your score on the Office Technician (Typing) exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title.
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
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You will find additional information about the job in the Duty Statement.
Desirable Qualifications
The incumbent will regularly perform a variety of clerical support duties and is expected to consistently exercise a high degree of initiative, independence and originality in performing assigned tasks. The incumbent independently types various forms and letters, prepares complex agreements and reports, enters information and prepares reports using various databases and programs, sorts and distributes mail, organizes and maintains files, maintains office supplies and assists with special projects.
Contact Information
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Human Resources Contact: Huong Nguyen
(559) 383-5229
Huong.T.Nguyen@dot.ca.gov
Hiring Unit Contact: Sandra Sifuentes
(559) 383-5849
sandra.sifuentes@dot.ca.gov
