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Our Organization and Mission:
The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy.
The Work You Will Do:
This OPS Accountant III position is in the Contracts Disbursement Unit of the Bureau of Finance and Accounting, under the Division of Administrative Services. Primary responsibilities will relate to performing the review, image uploading and quality audits to ensure that all necessary documentation for paid vouchers is present in the document management system.
The Difference You Will Make:
The Division of Administrative Services provides centralized administrative support to the department and its employees. Within this Division, the Bureau of Finance and Accounting has primary responsibility for the department’s financial and accounting activities including planning, organizing, and directing finance and accounting services.
How You Will Grow:
DEP encourages its leaders to constantly innovate and seek efficiency. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.
Your Specific Responsibilities:
Primary responsibilities include Responsible for working with varied intermediate to moderate level Agency financial and accounting records applying Generally Accepted Accounting Principles (GAAP). Monitors and reconciles revenue, disbursements, expenditures, and other financial related activity ensuring accuracy and compliance. Monitors and balances account and researches and resolves discrepancies. Compiles and analyzes financial data, prepares detailed financial reports and provides budget and/or accounting related recommendations to management for decision making process. Recommends changes to processes, policies and procedures.
Assist in the monitoring of financial records, to include expenditures and obligations. Review formal financial records for information; reconciles and ascertains that financial transactions and other financial related documents agree and that related restrictions are adhered to.
Assist with the researching of financial transactions and correcting errors by recording applicable entries in State’s financial management system.
Perform the review, image uploading and quality audits to ensure that all necessary documentation for paid vouchers is present in the document management system.
Perform monthly, quarterly and/or yearly compliance reviews of department transactions to verify compliance with the Florida Chief Financial Officer’s rules and regulations, Florida Statutes, Florida Administrative Code, Department policy and procedures, Department of Management Services rules and regulations and State’s financial management system requirements. Communicate any discrepancies found with applicable staff.
Responsible for the pre-audit and payment processing of expenditures relating to purchases made by the department which include, recurring charges, reimbursements, purchasing card transactions and other payment requests submitted.
Must communicate verbally and in writing with DEP personnel and/or vendors to provide assistance with questions and resolve any discrepancies found during any part of the pre-audit process.
Perform other related duties as required.
Required Knowledge, Skills, and Abilities:
Knowledge of principals and techniques of effective verbal and written communication; administrative principles and practices; methods of data collection; and basic management principles and practices.
Ability to review and monitor policies and procedures for compliance with applicable requirements; evaluate an analyze grants management activities; conduct fact finding research; develop and organize data into logical format for presentation in reports, proposals and other written documents; utilize problem solving techniques; work independently; plan, organize and coordinate work assignments; establish and maintain effective working relationships with others.
Minimum Qualifications:
High school diploma or GED equivalent.
Two years of professional direct experience in an administrative support position.
Background Screening Requirement:
This position is designated as a Position of Special Trust in accordance with DEP-422 (Positions of Special Trust or Responsibility). Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
