Job Title: Environmental Regulatory Specialist
Reports to: Corporate Environmental, Health & Safety Director
Job Summary
The Environmental & Regulatory Specialist is responsible for ensuring that all manufacturing and warehousing operations in the United States and Canada adhere to federal, state, provincial, and local environmental and regulatory standards. This position works collaboratively with the Volm Corporate Environmental, Health & Safety (EHS) Team, site leaders, and legal and external regulators to mitigate risk, reduce liability, support safe operations, and maintain a culture of compliance. Key regulatory compliance responsibilities include proactive program maintenance, contact management, tracking of annual inspections, required permit and reporting actions, oversight of remediation activities, and citation closeouts in partnership with responsible parties.
Supervisory Responsibilities
NA
Essential Duties
- Thoroughly understand and ensure that federal, state, provincial, and local laws, regulations, rules, and codes are observed, complied with, and administered by applicable company personnel.
- Provide advice, counseling, and technical support to site leaders for environmental compliance regulations and updates.
- Contribute to the development, implementation, maintenance, and update of EHS procedures.
- Maintain accurate and detailed environmental, health, safety, and compliance records and documentation per applicable regulatory bodies (OSHA/OHSA, LNI, Cal/OSHA, DEQ, DNR, EPA, etc.)
- Assist Volm team members to properly identify, classify, record, inspect, and dispose of hazardous and non-hazardous waste material in accordance with applicable laws, regulations, and codes.
- Conduct regular compliance audits and scheduled inspections at manufacturing and warehousing facilities to identify risks and ensure adherence to environmental permits and waste management protocols.
- Prepare and submit regulatory reports, permit applications, and notifications to applicable agencies.
- Train facility and operations staff on compliance procedures, best practices, and updates to regulations.
- Maintain, manage, and administer chemical inventory and Safety Data Sheet (SDS) programs.
- Investigate and respond to compliance incidents, environmental spills, regulatory inquiries/citation, or employee complaints and recommendations, coordinating root cause analyses and corrective actions.
- Monitor legislative and regulatory changes across all covered jurisdictions and assess their impact on operations, recommending policy updates or process improvements.
- Partner with General Counsel and the Corporate EHS Director to represent the company in interactions with environmental regulatory agencies, including participating in site visits, negotiations, and appeals.
- Ensure tracking and timely completion of all assigned EHS regulatory compliance actions via EHS management software, calendar administration, and communication with key stakeholders.
Required Skills and Abilities
- Ability to communicate in both the written and spoken language of English to a level that will allow the safe and effective performance of the job.
- Capacity to think critically, calculate, analyze, and track details/figures/data and make competent decisions based on those details/figures/data.
- Ability to establish priorities, work independently, and proceed with objectives without direct supervision.
- Excellent organizational skills and ability to prioritize and manage multiple projects with deadlines.
- Ability to effectively and positively handle stress in a fast-paced work environment.
- Ability to work effectively with people across different teams, departments, and physical locations.
- Ability to work effectively with data management systems, spreadsheets, word processing documents, and other applicable computer systems and software.
Education and Experience
- Knowledge of environmental and safety regulations, compliance, and program management normally acquired by completion of a bachelor’s degree in environmental science, environmental management, industrial hygiene, occupational safety, or equivalent work experience.
- Well-developed and demonstrated knowledge of federal, state, and local/provincial environmental and occupational safety, health, regulations (OSHA, OHSA, DEQ, EPA, DNR, CEPA).
- Certifications and credentials preferred (any): CEM, CHMM, ASP, CSP, HAZWOPER 40
Physical Requirements
- Ability to sit, stand, walk, and move around for extended periods of time.
- Capability to lift and carry objects of various weights up to 50 pounds occasionally.
- Proficiency in using hands, fingers, and arms for tasks such as typing and writing.
- Sufficient visual acuity to read documents and recognize details at close and distant ranges.
- Ability to hear and understand verbal communication.
- Flexibility to bend, stoop, and reach low or high objects.
- Ability to perform physically demanding tasks, such as lifting, pushing, pulling, or carrying heavy objects.
- Adaptability to work in varying environmental conditions, such as temperature extremes, noise, dust, or fumes, depending on the nature of the job.
- Willingness to adhere to safety protocols and wear protective gear, including helmets, goggles, gloves, and safety shoes, as required by the job.
Company Culture & Values
- A Commitment to Our Purpose (COMMITTED PEOPLE) – Our mission is to serve and build up our customers, suppliers, communities, and each other, guided by the principles of our Lord Jesus Christ. The commitment to serving and building up is easily seen in those employees that exemplify this value.
- Without Our Customers We Are Nothing (CUSTOMER FIRST) – We realize that we are blessed to serve our customers and without them, our company does not exist. They rely on us for their success and that is a responsibility we cannot take lightly. Our focus must be on serving them with as seamless communication and access to products as possible.
- Kind, Humble and Positive (HUMBLE) – These positive traits do not mean being a doormat to others. But when a person is kind, humble and positive it comes through in their genuine caring for those around them.
- A Desire For “Expert” (EXPERTS) – Our people want to be seen as the experts in their specific roles. From how we convert a bag efficiently and with highest quality, to knowledge of the product portfolio, to desiring to know more about tax or human resource policy – the desire for “expert” drives us in each of our roles.
- Intentional Growth – Developing of Self and Others (PERSONAL GROWTH)– Times, tools, and customer expectations change. Our team members are interested in developing themselves and those around them. We know that a stronger team is one that makes our customers and our fellow employees happier.
- Strong Work Ethic (HARD WORKERS) – The commitment to serve those around us is honorable and we respond to this by putting our strongest effort into that purpose.
- High Expectations of Self and Others (HIGH EXPECTATIONS) – We expect ourselves, and those around us, to put in our best effort. When others struggle, we help them align towards perfection. When we struggle, we are open and humble to hear it and course-correct accordingly.
- If It Isn’t Safe, We Don’t Do It (SAFETY) – All people deserve to return home to their loved ones safely and work in an environment where they can best execute their tasks safely. When choosing between safety and profit, safety and efficiency, safety and feelings, safety, and “x” – we choose safety.
Travel Requirements
This position requires occasional overnight travel and occasional travel within the workday.
Driver Qualification
The ability to drive a company owned/leased vehicle or personal vehicle on behalf of the company is preferred. Inclusion in the company’s driver qualification program is required to drive a company owned/leased vehicle or personal vehicle.
Becoming a qualified driver includes:
- Agree to the company driving policies that apply to company owned/leased vehicle or personal vehicle as applicable.
- Possess and maintain a valid driver’s license and be a minimum of 21 years of age.
- Maintain an acceptable driving record, as evidenced by completion of a baseline motor vehicle record check and ongoing monitoring.
- When driving a personal vehicle on behalf of the company, must provide a copy of the declaration page from personal auto insurance that shows the policy dates and minimum coverage amounts ($300,000 bodily injury per accident/$100,000 property damage per accident or if driving less than 5 hours/200 miles a year $50,000 bodily injury per accident/$10,000 property damage per accident or the state minimum, whichever is more). This requirement is initially and then annually thereafter.
This job description is intended as a general outline of the primary responsibilities of the position. It is not intended to be an exhaustive or comprehensive list of all duties, responsibilities, or activities that may be required. The employer reserves the right to modify, add, or remove any responsibilities, duties, or activities as deemed necessary with or without notice.
Volm Companies is an equal opportunity employer and is committed to providing reasonable accommodation to qualified individuals with disabilities and other protected characteristics. If you require reasonable accommodation to perform the essential functions of the job, please inform us and we will work with you to address your needs.
Benefits
As a family-owned and operated company, we offer a comprehensive benefits package designed to support you and your family. We offer a strong foundation of benefits, including access to medical, dental, and vision coverage, an HSA employer contribution, and a 401k with profit sharing to secure your future. To support your overall well-being and family life, we offer additional benefits beyond the core package, such as paid vacation, wellness stipends, childcare reimbursement assistance, and much more. We are committed to continuously enhancing our benefits to meet the evolving needs of our team.
