This position will conduct studies and evaluations of systems and procedures to assist State Lands in operating more efficiently and effectively.
Position Overview and Responsibilities
Assists in the planning and management activities involving state‑owned upland properties through disposition of surplus land. Prepares agenda items for presentation to the Board of Trustees for its consideration of various uses of state lands. Coordinates the preparation, legal approval, and completion of legal documents. Consults with various personnel from state, local and regional entities, private individuals, and organizations to evaluate requests for the disposition/exchange of state lands. Evaluates and prepares appropriate responses regarding the disposition/exchange of state‑owned lands and prepares appropriate instruments for execution. Reviews documents to ensure compliance with applicable statutory and regulatory requirements and court orders. Prepares acquisition projects for acquisition related activities including requests in accordance with established policies for ordering and reviewing title information, boundary maps, and appraisals. Organizes and maintains land acquisition project files in accordance with policy. Establishes contact with landowners to seek permission to appraise property, and coordinates with managing agencies and Department staff with regards to land acquisition and management issues. Participates in site visits as part of project evaluation. Prepares negotiation strategies and commences negotiations on acquisitions and dispositions leading to a donation, purchase, sale, or exchange. Coordinates, prepares, reviews, and composes contracts, deeds, correspondence, legal notices and other disposition/acquisition related instruments with staff, other agencies, legal counsel, managing agencies, other program areas within the Department, non‑profit organizations, water management districts, local governments, and federal agencies, including their execution. Coordinates non‑conservation acquisitions with other state agencies and universities. Prepares agenda items and compiles the necessary backup information such as maps, title history, site specifications relating to the disposition or acquisition of state land for presentation to the Acquisition and Restoration Council (ARC) and to the Board of Trustees as required. Participates in the evaluation of potential revenue generating state lands parcels prior to disposition/sale. Assesses potential privatization of state surplus lands sales and assists with development of associated processes/procedures. Assists with development of marketing concepts, conducts marketing analyses and develops brochures and contracts for marketing state surplus land parcels. Participates in the evaluation of projects for various land acquisition priority lists with project design staff and provides assistance in the development of the annual work plan for each assigned project. Coordinates, consults, and communicates with other governmental agencies and the general public regarding real estate activities including management, use and disposition of state‑owned lands and all land acquisition procedures and activities. Ensures compliance with all statutes, rules, current policies, and acquisition procedures in regard to all land acquisition activities. Assists in policy making via detailed issue analysis, preparation of reports, and drafting rules for higher level review and consideration. Participates in the maintenance of a database and tracking system to generate data for reporting the status of the Disposition and Acquisition Programs. Assists with development and implementation of records management programs and assures compliance with program. Inputs acquisition data into land acquisition tracking system. Maintains statistical and financial records for the generation of reports regarding the status of land acquisition projects. Prepares and tracks the tenant broker contracts for disposition files. Performs other duties as assigned.
Required Knowledge, Skills, and Abilities
Knowledge of the principles of land management and real estate; the principles and techniques of effective communication; statutory requirements and administrative rules relating to land use and management. Ability to negotiate and reach a settlement for state land sales and leasing; collect, evaluate and analyze data relating to the sales and leasing of state lands; understand and apply applicable rules, regulation, policies and procedures relating to the sales and leasing of state lands; work independently; utilize problem‑solving techniques; plan, organize and coordinate work assignments; communicate effectively verbally and in writing; establish and maintain effective working relationships with others; demonstrate teamwork; use a personal computer.
Minimum Qualifications
Valid Driver’s License.
