Job Description and Duties
D08 - 790/2404 - Maintenance South Region Office
Working under the supervision of a Staff Services Manager I, the Staff Services Analyst (SSA) will be the timekeeping and transactions analyst, and pre-employment and Return to Work (RTW) Drug Testing Coordinator for the District 8 Division of Maintenance, South Region. Duties and responsibilities require in-depth research, independent judgment, effective teamwork, discretion, and the ability to interpret data to uniformly apply policies and procedures in a multitude of varying situations. Incumbent will be required to be familiar with the bargaining unit contracts applicable to the Division of Maintenance, including BU1, BU4, and BU12, especially as related to timekeeping and leave policies. Must be able to maintain a high level of confidentiality, initiative, and accuracy under strict deadlines in accordance with District, Department, State and Federal laws, policies, procedures, rules and guidelines.
Timekeeping analyst works independently with Staff Central and IMMS (Integrated Maintenance Management System) applications to monitor field maintenance staff time sheets, running and comparing reports to ensure accurate time and leave entries. Duties and responsibilities require in-depth research and analysis, independent judgment, effective teamwork, discretion, and the ability to interpret data and uniformly apply contract language, regulations, policies, and procedures to varying and complex timekeeping situations. Incumbent is responsible for ensuring all reported time for field maintenance staff is accurate for the monthly MERSI (Maintenance Employees Reporting System Interface) process. Works closely with Supervisors and advises them on necessary corrections. Works closely with Superintendents for daily employee time sheet approvals. Updates employee job information in Staff Central; moves
employees between crews in IMMS; prepares payroll-related documents and employee separation
paperwork; processes monthly bonus pay requests for eligible Supervisors; audits Staff Central reports to
determine accuracy involving employee timekeeping and payroll discrepancies; runs 672 (pre-MERSI)
report; analyzes, researches, and corrects discrepancies before the final MERSI run. Runs post-MERSI
reports; identifies and investigates discrepancies; reports findings to Human Resources Transactions
Specialists; tracks status of pay discrepancies and is responsible for ensuring all pay issues are rectified
and compensation is issued in accordance with Timely Payment of Wages regulations within the pertinent
Bargaining Unit contract. Incumbent is responsible for pick-up, tracking, and distribution of payroll
warrants, salary advances, and other miscellaneous pay issued to region employees.
PARF# 08-5-509 / JC-471375
Eligibility for hire may be determined by your score on the Staff Services Analyst exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click
here
and search by typing in the classification title.
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
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You will find additional information about the job in the
Duty Statement
.
