Requisition No: 849092
Agency: Environmental Protection
Working Title: PLANNER II - 37011286
Pay Plan: Career Service
Position Number: 37011286
Total Compensation Estimator Tool
PLANNER II - 37011286
State of Florida
Department of Environmental Protection
Division of Waste Management
Our Organization and Mission:
The Florida Department of Environmental Protection (DEP) is the state’s leading agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem.
The Work You Will Do:
This Planner II position performs key program support functions related to financial and data management, as well as stakeholder engagement and outreach, under the direction of the Environmental Administrator for the Waste Cleanup Program’s Federal Programs Section within the Division of Waste Management located in Tallahassee, Florida. The ideal candidate will possess excellent communication skills, discipline-specific knowledge, leadership skills, data management knowledge and skills, problem solving abilities and be highly effective in both the team and autonomous environment. The Planner II is responsible for managing the federal grant funding for the Federal Programs Section and is required to track costs, forecast expenses, and create budget estimates for future grant agreements. This position also performs administrative tasks in support of the Environmental Administrator and assists in maintaining the Institutional Control Registry, the Section’s public-facing webpage, and the Division’s waste cleanup database.
The Difference You Will Make:
The Planner II provides program support for the section that conducts regulatory oversight for environmental restoration work conducted at federal facilities across Florida under state and federal regulations, including RCRA and CERCLA. This position interacts with other sections and divisions across DEP, DEP District Offices, as well as other state and federal partners, in order to support the progress of sites as they move through the environmental cleanup process. This position is also instrumental at leading special projects, developing guidance and internal training, and tracking contaminated sites across the state.
How You Will Grow:
DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.
Where You Will Work:
Tallahassee, Florida’s Capitol City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career.
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
- Annual and Sick Leave benefits.
- Nine paid holidays and one Personal Holiday each year.
- State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
- Retirement plan options, including employer contributions (For more information, please click www.myfrs.com).
- Flexible Spending Accounts.
- Tuition waivers.
- And more!
For a more complete list of benefits, visit www.mybenefits.myflorida.com.
Pay:
Annual Salary: $42,000.00 - $46,350.00 (commensurate with experience)
Your Specific Responsibilities:
- This position will provide operating consulting assistance and support to the Federal Programs Section with attention to program objectives, department policies, and state and federal regulations. Employee is expected to understand and adhere to requirements of the provided federal grant funding. Employee demonstrates job knowledge and adherence to applicable state and/or federal rules, regulations, policies, and guidance. Provides technical assistance, guidance, and feedback to staff, partners and customers as requested.
- Will conduct organizational studies and evaluations on office procedures providing technical assistance and developing procedures to assist the program to operate more efficiently and effectively.
Performs the following duties:
- Administers grant and contract management for section, including grant and contract reporting, or other grant or contract required submittals as required or requested. Coordinates with Waste Cleanup Program and Division budget staff and provides requested information.
- Performs Section budget planning and tracking, including entry of data into a database or other specified formats if required, and other duties as required. Provide support to section & serve as F&A liaison for needs related to purchase of goods and services, travel, budget, and grant/contract management. Obtains quotes from vendors and writes specifications for the purchase of goods and services. Processes data in My Florida Marketplace as required. Responsible for the interpretation of purchasing policies and the resolution of purchasing related problems that may occur. Complete budget reporting and tracking as required or requested for the Section.
- Ensure the timely and accurate entry of DOD program-related correspondence and documents into ERIC and OCULUS. Make recommendations for continued improvements to the ERIC database. Conduct quality assurance checks on ERIC data and provide corrections or coordinate the corrections are made.
- Manage the maintenance of Section websites, including periodic quality assurance checks, coordination with others for updates and making suggestions for continued improvements. Coordinate with section administrator on suggested and/or planned changes.
- Lead on-boarding of new employees ensuring initial paperwork and training is completed for ERIC, OCULUS, STMS, WORKS, Outlook meeting management, conference room use, common drive file management, grant, and contract management. Participate in mentorship and cross-training to expand job knowledge.
- Answers and routes incoming calls, receive messages and answer questions related to section policy and procedures. Respond timely to requests for information from the public, other governmental agencies or internal about the section-related programs and/or activities. Assists with responses to public records requests and other public and departmental inquiries.
- Assists and/or leads meeting coordination for Section-hosted internal or external meetings. Participate in partnering meetings or field visits as assigned or requested that may include overnight travel.
- Prepares forms, correspondence, memoranda, and other documents for Section staff. Opens, date stamps, logs (if required) and distributes incoming mail and processes outgoing mail as needed.
- Produces or ensures the production of high-quality, on-time work products.
- Special projects and other duties as assigned or requested.
Required Knowledge, Skills, and Abilities:
- Knowledge of State P-Card rules and processing, including use STMS and Works.
- Knowledge of FLAIR and SAMAS.
- Knowledge of office procedures and practices.
- Knowledge of standard business formats and styles for letters and business forms.
- Knowledge and skills in typing, word processing, basic filing practices.
- Skilled in the use of Microsoft Office products, particularly WORD and EXCEL.
- Skilled in managing large financial spreadsheets.
- Skilled in budget management and cost forecasting.
- Ability to use MyFloridaMarketplace.
- Ability to use standard business formats and styles for letters, etc.
- Ability to plan, organize and coordinate work assignments effectively.
- Ability to establish and maintain effective working relationships with others.
- Ability to work with the public in a professional, tactful, and courteous manner.
- Ability to communicate effectively verbally and in writing.
- Ability to productively manage multiple tasks or assignments.
- Ability to work under pressure and meet deadlines, as necessary.
- Ability to solve complex financial and logistics problems.
- Ability to accurately track and report financial expenditures and assess budgetary needs.
- Ability to travel overnight, as requested.
- Knowledge of ERIC and OCULUS are preferred.
- Knowledge of applicable state and federal regulations regarding contracts and grants and skills in contract and/or grant management preferred.
- Knowledge and skills in GIS preferred.
Required Qualifications:
- An associate degree from an accredited college or university and two years of verifiable experience in planning, evaluation, research, analysis, business, government, social, health or rehabilitative services or fiscal work; or any combination of post-secondary education or verifiable related experience, as described above, for a total of four years.
Other Job Related Requirements for this position:
- A Valid Driver’s License.
Preferred Qualifications:
Florida Certified Contract Manager (FCCM)
Knowledge and skills in GIS.
Knowledge of ERIC and OCULUS.
POSITION OF SPECIAL TRUST REQUIREMENT: This position is designated as a Position of Special Trust in accordance with DEP-422 (Positions of Special Trust or Responsibility). Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.
Contact Information:
Jason French, Environmental Administrator
Waste Cleanup Program/Federal Programs
Email: Jason.French@FloridaDEP.gov
Phone No.: 850-245-8880
DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:
HR_VeteransPreference@dep.state.fl.us
HR_Recruitment@FloridaDEP.gov
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
