Administrative Assistant

The Groupe Master • Full-time • Windsor, Ontario • 2w ago

As the administrative assistant, you will work closely with the Inside Sales Director, Project Manager, Inside Sales Rep, Outside Sales Rep and sometime the Sales Engineering Team.

What you will accomplish with us:

Verify quote/cost from supplier match the cost of Master Group in the quote to customer
Follow up with suppliers on estimated ship dates
Keep customers informed about their orders, based on ETA from suppliers
Keep PO log up to date: order entry in ERP, tracking, delays, reporting, etc
Participate in project management meetings
Coordinate pick-up at the supplier when Master Group’s responsible and delivery with the customers
Issuing purchase orders to suppliers or work with head office buyers to execute orders.
Help find solutions to problems or obtain support from teammates to resolve issues/escalations
Balance the projects to make sure invoices reflect the amount on the purchase orders

What You Bring to Our Team:

Working knowledge of MS Office (Excel & Word) & Windows
Knowledge OR willingness to learn the construction bidding & management process, as well as the Sales Support Tools (SST) and GUI (ERP)
Self starter
Attention to detail
Organizations skills
Multitasking
Ability to work in a fast-paced environment
Communication skills for interacting with customers & de-escalation issues

Competitive Benefits: In addition to a rewarding career within our team, we offer

Medical and dental coverage from day one, along with short and long-term disability protection
Contribution to a collective registered retirement savings plan upon starting your role.
Wellness spending account
An employee assistance program including psychological, financial, and legal support.
Access to telemedicine from the beginning of your employment.
Reimbursement of professional association membership fees.
Early vacation program.
Flexible remote work policy

Master, for over 70 years
We've been the HVAC-R leader and one of Canada's Best Managed Companies since 2010. As the country's leading private HVAC-R distributor, we have over 1,400 active employees, operating in more than 55 branches and 3 distribution centers from British Columbia to the Atlantic provinces, as well as 30 branches in the United States.
It's good to work with us
At Master, we offer you a dynamic, stimulating and fun environment. With a firm belief in healthy, open communications, we take a hands-on approach with all our employees. Teamwork is an integral part of our values, and it's through teamwork that we achieve our greatest successes.