Job
title: Deputy
Manager – Processes, Controls & Audit
Nature
of Job: Full-time
Regular Employment
Job
Location: Onsite at
Head Office (Perungudi, Chennai)
Division: Finance & Accounting
Sub-Division: Systems, Processes & Controls
(proposed, Corporate Governance)
General Description:
Support
Line Manager / Assigned Team Lead, in the Activities of SOP Management, Internal
Controls, Stakeholder Reporting, SPV Governance, Financial Reporting, Audit Management
Requirements
& Qualifications:
·CA
with around 5 years’ relevant experience.
·Understanding
of overall Finance function in an organization.
·Good
with MS Office – Excel, Word and PowerPoint.
·Excellent
Communication Skills – Verbal and Written.
·Systematic
and meticulous in capturing details and documenting formally.
·SAP
working knowledge preferred
·Familiarity
with Business Process Automation and related Tools will be added advantage
·Preferably Chennai
based candidate
Roles
& Responsibilities:
Assignment
of Responsibilities shall largely be from the following areas:
·Review
and Maintain Signatories List as part of Delegation of Authority (DOA) in line
with updated Active Employees List obtained from HR every month
·Review
and Update Delegation of Authority Matrix at least once every Quarter, in terms
of Completeness, Correctness, and Relevance. Any changes in Organization
Structure, Processes, Controls or Personnel should duly reflect in the updated
DOA. Coordinate with Management Team and all stakeholders and Publish Updated
DOA every Quarter
·Regular
Review and Update of Standard Operating Procedures (SOP), and Risk Control
Matrices (RCM), in terms of Completeness, Correctness, and Relevance,
preferably Half-Yearly. Coordinate with Process Owners and Control Owners to
ensure the Documents remain valid as they are. Coordinate with Management and
relevant Stakeholders for necessary circulation and Approvals before
formalizing such changes to the Documents
·Internal
Control (IC) Scoping, Periodic Review, Additions and Modifications – at least
once a year, preferably at the start of every Financial year
·Carry
out IC Assessments (ToD & ToE); Identification / reporting of weaknesses;
ascertaining mitigation measures; tracking of mitigation implementation;
Re-test & closure
·System
Usage Review: Overview of all Systems / Applications impacting Financial
Controlling & Reporting, Application of appropriate DOA across all such
systems, User Monitoring - need, usage and access levels, Data Security /
Integrity, etc
·Develop
a comprehensive Risk Management Reporting framework for the Executive
Management / Board of Directors / Audit Committee, as per broad Guidance from
them; ensure preparation / delivery of such Reports by coordinating / collating
necessary inputs from various functions; provide key insights to stakeholders
from such analyses and reports
·Maintain
and Monitor a comprehensive Governance Overview on all SPV Entities held by
EEPL, constantly review Necessity, Status of Operations, Status of Regulatory
Compliances, Whether necessary SLAs are in place, Exit Strategy, and Program
Manage necessary steps for Exit / Closure in a time bound manner. Document
& Maintain Overview summarizing all of this, for inclusion in Stakeholder
Reporting
·F&A
Content Owner and Advisory on matters relating to Accounting Principles,
Application of Accounting Standards in general, and critical monitoring of
adherence in particular, to key Standards relating to Revenue Recognition,
Lease Accounting, Provisions and Accruals, Contingencies and Disclosures, etc.
·Maintain
Systematic Procedures in relation to: Validation of Order Intake, Handling of
Variation Orders, Adequate Documentation of Management Judgement wherever
applied, Ascertaining and Booking of Onerous Contract Provisions,
Identification of Leases where IndAS 116 becomes applicable, and Documentation
on Leases on which it is not applied, etc
·Prepare
complete Set of Financials with Notes and Disclosures every Quarter, preferably
with Report on the lines of Annual Report
·Prepare
Financials by State, and Financials by Verticals as well, with Balance Sheet,
P&L and Cashflow
·Concurrent
Review of Balance Sheet items, including sustainability of various categories
of Assets and Liabilities. Ensure every GL in Trial Balance is properly
clarified with Schedules or Sub-Ledgers as applicable. Follow-up with
respective teams for Ageing Reports and Balance Confirmations
·Monitor
Statutory Obligations, Tax Submissions and other Regulatory Compliances
·Analyse
various Audit Requirements, that arise in the course of Statutory Audit, Tax
Audit, Cost Audit, Plant Audit, and GST Audit, and Define Data Packs that need
to be generated every month after the Closing is completed. Follow-up and
Ensure such Data Packs are delivered by respective topic owners in timely
manner. This will ensure a Concurrent State of Audit Readiness
·Be
the Point of Contact for all such types of Audits, as well as to coordinate
Internal Audit and System Audits
·Carry
out Reconciliation between key Management Reporting Packs and Financial
Reporting Packs, every month, or at least Quarterly, and take necessary actions
if needed, and keep stakeholders informed
·Include
Financials of SPVs wherever relevant in the above Scope, including preparation
of Consolidated Financials. Monitor Inter-Co Billings and Reconciliations,
coordinate and maintain SLAs as may be needed
