Project Coordinator

Solarpro Technology • Full-time • Poland • 1w ago

Your responsibilities

Maintaining the project documentation register and Master Document Register (MDR);
Monitoring document statuses, including: planned, in preparation, under review, submitted, commented, approved, AFC/IFC and as-built;
Distributing documents and comments to the responsible parties;
Monitoring response deadlines for designers, suppliers, the Client and subcontractors;
Maintaining the Comment Register and ensuring that all comments are properly addressed and closed;
Coordinating engineering disciplines, including civil, electrical, HV, BESS, SCADA/EMS, telecontrol, protection systems and grid compliance;
Organising engineering meetings and preparing meeting agendas;
Preparing Minutes of Meeting (MoM) and action lists;
Monitoring the implementation and closure of meeting actions;
Updating tasks, deadlines, responsibilities and progress statuses;
Maintaining registers for Requests for Information (RFI), Technical Queries (TQ), Non-Conformance Reports (NCR), design changes and technical decisions;
Verifying the completeness of documentation required for procurement and the commencement of construction works;
Ensuring that engineering documentation is issued to the procurement and construction teams in accordance with the project schedule;
Coordinating vendor documentation for transformers, switchgear, BESS, PCS, MV stations, SCADA and protection systems;
Monitoring the review and approval of datasheets, drawings, FAT procedures and test plans;
Supporting the Project Manager in updating the engineering and procurement schedules and monitoring key project milestones;
Identifying delays and promptly escalating them to the Project Manager;
Preparing weekly reports covering overdue items, critical decisions, engineering progress and project risks;
Collecting handover, testing, commissioning and as-built documentation;
Preparing the handover dossier structure required for PAC and COD;
Actively supporting the Project Manager during project and coordination meetings.

Our requirements

Bachelor’s degree in Business Administration, Engineering, Project Management or a related discipline;
Minimum 2 years of relevant experience;
Native Polish language – mandatory;
Fluent English;
Advanced Microsoft Office skills;
Valid driving licence;
Highly organized;
Proactive;
Strong communication skills;
Service-oriented;
Problem-solving skills;
High integrity;
Team player.

Optional

Renewable energy experience;
Previous EPC, infrastructure or renewable energy project support experience;
Knowledge of Polish administrative and permitting procedures;
Experience with SharePoint, Aconex, Procore or Autodesk Construction Cloud;
FIDIC experience;
Experience working in an international environment.

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