Maryland Zoo is an EEO Employer - M/F/Disability/Protected Veteran Status
General Summary: The Maintenance & Construction Administrative
Assistant will support the Maintenance and Capital Projects teams, as well as
the COO, with regular administrative functions. This can include, but is not
limited to, scheduling, billing support, note-taking, inventory, and more. The
hybrid role is limited to sixteen hours per week, unless otherwise agreed upon.
Additionally, the Maintenance & Construction Administrative Assistant
will support the Zoo’s mission to save wildlife and protect wild places and
contribute to its environmental, social, governance sustainability,
conservation, education, and DEAI (Diversity, Equity, Accessibility, and
Inclusion) goals.
Essential Functions:
Primary Functions:
●Responsible for scheduling
●Responsible for processing invoices and credit
card statements
●Responsible for taking notes in meetings and
providing meeting summaries to the team following each meeting.
●Responsible for the organization of and
management of files within the Zoo’s Google Drive
●Support the Maintenance team in establishing and
maintaining PM systems & inventories
●Support the Capital Projects team in digitizing
drawings and paper files
●Responsible for small project management, as
directed
Minimum Qualifications:
Education:
●High school diploma or equivalent.
Experience/Training:
●Three to five years of administrative experience
in maintenance or related field;
●Experience creating and managing spreadsheets
●Knowledge and experience with Google Workspace
●Valid driver’s license preferred.
Traits Desirable:
●Strong verbal and written communication skills;
●Ability to work with a wide variety of
individuals from ethnic, cultural and economic backgrounds;
●Extremely well organized; and,
●Self-directed, collaborative and detail-oriented.
Equipment:
●Must be able to operate a variety of machines and
equipment including computer, copier/printer, telephone, radio, golf cart, and
vehicles, etc.
Working Conditions:
●Must be able to exert up to 25 pounds of force
occasionally, 35 pounds frequently and/or a negligible amount of force
frequently or constantly to lift, carry, push, pull or otherwise move
objects. Physical demands are in excess of
those for sedentary work; must be able to remain on feet for periods of time,
stoop, kneel, crouch, crawl, push, pull, climb, balance;
●Must be able to travel large areas of the Zoo as
needed;
●Must be able to work in an outdoor weather
environment in all seasons and weather, including heat/humidity, cold
temperatures, and/or wet conditions;
●Exposure to potential environmental hazards such
as poison oak/ivy, uneven terrain, insect bites/stings, and Hepatitis B
depending on the position.
●Ability to work a flexible schedule to include
weekends, holidays, and special events; and,
●Exposure to zoonotic diseases and risk of animal
attack.
Disclaimer:
The statements above are intended to describe the general
nature and level of work being performed by employees assigned to this
classification. They are not intended to be construed as an exhaustive
list of all responsibilities, duties and/or skills required of all personnel so
classified. Therefore, management reserves the right to revise the job or
to require that other or different tasks be performed when circumstances
change.
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