Supervisory Executive Administrative Specialist

Department of Energy - Agency Wide • Full-time • Multiple Locations • $147.95k - $197.20k / year • 21h ago

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Open: July 30, 2026 — Closes: August 4, 2026

Summary

This position serves as the Director of the Administrative Division in the Immediate Office of the Chief Human Capital Officer leading multiple administrative and business functions for the office including but not limited to executive support, correspondence, resource management, personnel security and continuity of operations and guiding administrative processes and procedures.

Major Duties

The Department of Energy's mission is to ensure America's security and prosperity by addressing its energy, environmental and nuclear challenges through transformative science and technology solutions. The Office of the Chief Human Capital Officer office works to provides expert guidance to Chief Human Capital Officer (CHCO) and Deputy Chief Human Capital Officer (DCHCO), and senior HC staff informed of critical developments; and administers expert advice on the administrative aspects of various problems or situations that may arise. We are truly honored that DOE has been named America's #1 Best Employer for Veterans in 2023 by Forbes-not only among Government agencies, but among employers across the U.S. We are so proud of this ranking which reflects our commitment to the employment of veterans. As so many veterans at DOE renew their service to our Nation, we are deeply committed to their success and advancement. Veterans shape the future of energy As a Supervisory Executive Administrative Specialist, you will: Serve as the principal advisor to the Chief Operating Officer, delivering expert administrative, procedural, and strategic guidance on critical, sensitive, and confidential organizational matters. Direct, plan, and assign work to subordinate staff, sets performance standards, evaluates employee performance, recommends awards, and handles primary personnel actions including selections, grievances, and training needs. Collaborate with senior leadership to formulate internal human capital procedures, vision, and long-range strategic plans, aligning fiscal budgets and assessing organizational performance metrics to improve overall administrative efficiency. Manage the correspondence, tracking, and document control systems for the immediate office, establishing workflow checkpoints to ensure timely and accurate responses to high-level inquiries. Coordinate, monitor, and evaluate internal management controls, reviews, and projects, ensuring seamless compliance across the office with Federal administrative standards, directives, and operational schedules. Manage multiple administrative programs for the organization, including Continuity of Operations, Personnel Security, Onboarding and Provisioning, Space Management and Human Resources.

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