DescriptionBasic Job Functions:
Directly responsible for a variety of administrative functions including but not limited to managing incoming calls, meeting schedules, travel coordination, document control and other support functions, such presentations preparation, company events. Responsible for the management of office and shipping supplies. May assist with expense reconciliation, and handling multiple projects.
Experience:
- 1 to 2 years of experience in a related position.
- Requires a familiarity with a variety of corporate level concepts, practices, and procedures.
- Exposure to or experience with a high energy, fast paced environment
- Education - High School Diploma or GED - College degree preferred
- Experience with EHS and/or Q&R organizations preferred.
Required Skills/Competencies:
- Outstanding verbal and written communication skills in Vietnamese and in English.
- Excellent organizational skills.
- Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook)
- Ability to interact with others effectively within the corporate environment
- Ability to take direction, identify problems, develop solutions, conduct analysis independently and in collaboration with others
- Ability to work independently, manage multiple tasks and projects
- Ability to work within a team environment and provide back-up support to other assistants as needed
- Maturity to handle confidential issues and communicate effectively with team members and senior executives
Essential Responsibilities:
- Approve and process department invoices
- Make purchases for department via P-card or Purchase Requisitions in SAP; perform monthly reconciliations
- Place, receive, and screen calls and receive outside guests in a professional manner.
- Assist staff in developing and finalizing up to advanced level presentations for internal and/or external use
- Support on travel and meeting coordination, team building events, various trainings, seminars and events which includes organizing and coordinating logistics, room set up, food ordering, taking minutes/notes and other support
- Serve as a liaison between cross functional teams, project directors, project team members, accounting, other administrative staff, clients, subcontractors, and consultants
- Organize, replenish, and maintain office and shipping office supplies/ stationery/ business cards.
- Provide document control, data entry support and maintain databases as needed
- Provide support to associate requests as needed
- All other duties as assigned
Reporting Relationships:
Travel:
Physical Requirements:
All positions in our office require interaction with people and technology while either standing or sitting. In order to best service our customers, internal and external, all associates must be able to communicate face-to-face and on the phone with or without reasonable accommodation. First Solar is committed to compliance with its obligations under all applicable jurisdictional laws prohibiting employment discrimination. In keeping with this commitment, it attempts to reasonably accommodate applicants and employees in accordance with the requirements of applicable disability discrimination laws. It also invites individuals with disabilities to participate in a good faith, interactive process to identify reasonable accommodations that can be made without imposing an undue hardship.
Potential candidates will meet the education and experience requirements provided on the above job description and excel in completing the listed responsibilities for this role. All candidates receiving an offer of employment must successfully complete a background check and any other tests that may be required.
Equal Opportunity Employer Statement: First Solar is an Equal Opportunity Employer that values and respects the importance of a diverse and inclusive workforce. It is the policy of the company to recruit, hire, train and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation, or gender identity. We recognize that diversity and inclusion is a driving force in the success of our company.
