Our reputable client within the battery distribution and automotive industry is seeking a highly organised and experienced Administrator to oversee the day-to-day administrative operations of their Cape Town branch while providing support across finance, stock control, customer service and general office administration.
Purpose of the Job:
To oversee the administrative operations of the branch by performing a wide range of administrative and clerical duties while supporting management, ensuring accurate financial administration, coordinating stock processes and maintaining efficient office operations.
Requirements:
• Matric
• Tertiary qualification in Business Administration (advantageous)
• Minimum 10+ years' experience in a senior administrative role
• Strong Microsoft Office skills
• Experience with debtors and creditors administration
• Budgeting and financial reporting experience
• Strong customer service experience
• Excellent communication skills
• Excellent organisational and time management skills
• Strong problem-solving ability
• High attention to detail and accuracy
• Able to work independently without constant supervision
• Strong personality with the ability to work well under pressure
Key Responsibilities:
Administration
• Oversee daily branch administrative functions
• Manage filing systems and office procedures
• Answer incoming calls and assist walk-in customers
• Process and manage credit applications
• Order and control stationery and office supplies
• Assist the Branch Manager with month-end administration
• Process business expense claims
• Maintain petty cash and cash reconciliations
• Ensure all supporting documentation is correctly filed and archived
Debtors
• Allocate customer payments
• Process debtor credit notes
• Assist with debtor reconciliations and account queries
• Confirm EFT and cheque payments before releasing goods
• Ensure debtor documentation is submitted to Head Office
• Maintain debtor credit note records
Creditors
• Process supplier invoices accurately
• Match invoices, purchase orders and GRVs
• Assist with creditor queries and missing documentation
• Submit creditor documentation to Head Office
• Process creditor invoices on Xact
• Ensure supplier documentation is correctly saved and filed
Stock Control
• Perform weekly stock checks
• Investigate stock discrepancies
• Process GRVs for incoming stock
• Coordinate local purchasing requirements
• Liaise with suppliers and internal departments
• Capture stock counts and stock movements
Warranty Administration
• Process CTEK warranty claims
• Coordinate battery warranty claims and replacements
• Process customer credits where applicable
• Ensure all warranty documentation is accurate and approved
General Responsibilities
• Manage POD control and filing
• Ensure outstanding PODs are followed up
• Maintain accurate document control
• Assist with IBT administration
• Escalate queries to the Branch Manager where required
• Ensure compliance with company administrative procedures
Please take note: If you have not been contacted within 14 days, please consider your application unsuccessful.
