PMO Governance and Project Framework
- Establish, implement and maintain LTWP’s PMO governance framework, including project initiation, approval gates, project charters, business cases, project execution plans, cost control, scheduling, risk management, change control, QA/QC, document control, reporting, handover and close-out requirements.
- Develop and maintain standard project templates, tools and procedures to ensure consistent project planning, execution, monitoring and reporting.
- Ensure that all approved projects have a clearly defined scope, budget, schedule, project owner, deliverables, risks, dependencies, contractor strategy and reporting requirements.
- Maintain a consolidated site project portfolio covering approved, proposed, deferred and closed projects.
- Ensure that project governance supports LTWP’s operational priorities, including safety, production continuity, quality, cost control and people/stakeholder impact.
- Provide directive guidance where minimum project governance, control, documentation, reporting or approval requirements must be met.
- Provide supportive assistance to departments in developing, planning, executing, monitoring and closing out projects.
Project Portfolio and Programme Management
- Maintain a consolidated LTWP site project portfolio showing project status, scope, budget, programme, RAG status, risks, dependencies, project owner, contractor, key milestones and decisions required.
- Coordinate project sequencing and interdependencies across departments to reduce operational disruption and improve delivery certainty.
- Support prioritisation of projects based on risk, business value, HSE impact, operational continuity, stakeholder impact and approved budget.
- Coordinate programme-level planning where multiple projects are interdependent or share resources, contractors, locations or operational constraints.
- Escalate material delays, cost risks, unresolved dependencies, contractor performance issues and decision bottlenecks to the Site Manager and relevant governance forums.
Project Planning and Delivery
- Oversee the planning, execution, monitoring and close-out of approved projects to ensure delivery within approved scope, budget, schedule, quality and HSE requirements.
- Ensure that project execution plans are prepared for major or high-risk projects before implementation.
- Coordinate project kick-off meetings, progress reviews, site coordination meetings and close-out reviews.
- Ensure that project risks, constraints, access requirements, shutdown requirements, camp impacts, road impacts, security arrangements and operational continuity issues are identified and controlled.
- Monitor progress against agreed milestones and ensure corrective actions are assigned, tracked and closed.
- Ensure practical coordination between project teams, contractors, site departments and operational users.
Project Controls: Cost, Schedule, Risk and Change
- Maintain project control systems including schedules, cost trackers, commitment registers, risk registers, issue logs, decision logs, change registers and action trackers.
- Monitor project expenditure against approved budgets and ensure cost variances are identified, explained and escalated.
- Ensure that project changes, variations, scope changes and budget impacts are reviewed, justified and approved before implementation.
- Support Finance and Procurement with project cost tracking, payment milestone verification, accrual inputs and budget forecasting.
- Ensure that project risks and issues are actively managed with clear mitigation actions, owners and timelines.
- Provide early warning to the Site Manager where projects are at risk of delay, cost overrun, quality failure, HSE non-compliance or operational disruption.
Contractor and Commercial Interface Management
- Support procurement and contract management by ensuring clear scopes of work, technical specifications, project deliverables, evaluation inputs, mobilisation requirements, HSE obligations, QA/QC requirements, reporting requirements and payment milestones are properly defined.
- Monitor contractor performance against approved scope, schedule, quality, HSE, staffing, reporting and contractual obligations.
- Coordinate with Procurement, Finance, HSE, Technical and relevant functional owners to ensure contractor performance issues are identified and addressed.
- Ensure that contractor deliverables, site records, inspection records, variation requests, completion evidence and handover documents are properly reviewed before payment or close-out.
- Support contractor performance reviews and ensure lessons learned are captured for future tendering, contract management and project execution.
- Ensure contractor mobilization and demobilisation are properly managed, including site induction, access controls, HSE briefings, site clearance checks and demobilisation documentation.
HSE, Risk and Compliance
- Ensure that all projects include appropriate HSE planning, risk assessments, method statements, permits, toolbox talks, emergency arrangements and contractor mobilisation controls before work starts.
- Coordinate with the HSE function to ensure project activities meet LTWP safety requirements and applicable legal and compliance obligations.
- Ensure that higher-risk activities, including lifting, excavation, working at height, electrical interface works, roadworks and contractor construction activities, are subject to suitable controls before execution.
- Escalate any project or contractor activity that does not meet LTWP’s minimum safety, quality, compliance or documentation requirements.
- Support a proactive project safety culture through planning, site coordination, inspections, action tracking and lessons learned.
Quality Assurance, Quality Control Interphase
- Establish project QA/QC requirements in coordination with the relevant technical or functional owner.
- Ensure projects have appropriate specifications, drawings, inspection requirements, material approvals, inspection and test plans, snag lists, non-conformance records and completion evidence.
- Ensure that works are not accepted, paid or closed without agreed evidence of completion, quality acceptance and handover documentation.
- Coordinate project handover to operational owners, including required training, manuals, as-built information, warranties, certificates, asset information and maintenance requirements.
- Ensure that project close-out is not completed without confirmed QA/QC sign-off and formal handover documentation from the Head of QAQC.
- Coordinate with the Head of QAQC at each project stage to ensure that quality requirements, inspection hold points, material approvals and non-conformance processes are integrated into project planning and execution.
- Ensure that project close-out reports capture final cost, schedule performance, quality issues, HSE performance, lessons learned and any outstanding actions.
Reporting, Documentation and Executive Assurance
- Prepare and issue clear, accurate and evidence-based project reports, dashboards and performance updates for the Site Manager, SMT, EXCO and Board reporting where required.
- Report project progress using agreed metrics, including scope, schedule, budget, risk, HSE, quality, contractor performance, issues, decisions required and corrective actions.
- Maintain comprehensive project documentation, including approved scopes, business cases, schedules, budgets, risk registers, permits, drawings, contract documents, meeting minutes, change approvals, inspection records, payment certificates, commissioning records, handover packs and close-out reports.
- Ensure project information is properly filed, controlled, version-managed and available for audit, management review and future reference.
- Support transparent reporting by ensuring project status is factual, risk-aware and not overstated.
Business Cases, Budgeting and Business Plan Support
- Support the development of project business cases, annual budget submissions and 5-year site plan inputs.
- Own the PMO annual budget and ensure compliance with approved costs and finance policy/procurement and procedure. Execute the annual budget with a consistent focus on compliance, cost efficiency opportunities and achieving targeted outcomes to the expected quality standards.
- Ensure that project proposals clearly define scope, cost, schedule, risks, dependencies, contractor strategy, operational impact, benefits and approval requirements.
- Provide project portfolio inputs to support business planning, cost forecasting, prioritisation and capital allocation.
- Challenge weak, incomplete or poorly defined project submissions before they are presented for approval.
- Ensure that approved projects remain aligned with LTWP’s strategic, operational, financial, HSE and stakeholder priorities.
Training, Development and Continuous Improvement
- Develop project management capability across LTWP by coaching project owners and functional teams on project planning, reporting, risk management, cost control, contractor management and close-out requirements.
- Conduct training sessions, workshops and practical support sessions to improve adherence to PMO standards.
- Identify and implement improvements to LTWP’s project management processes, templates, reporting tools and governance practices.
- Capture and communicate lessons learned from completed projects to improve future project delivery.
- Promote a culture of disciplined planning, evidence-based reporting, practical problem-solving and continuous improvement.
General Leadership and LTWP Values
- Act with integrity, professionalism and accountability in all project, contractor and stakeholder interactions.
- Support cross-functional teamwork and collaboration across departments.
- Share information, lessons learned and best practice to improve site-wide project delivery.
- Participate fully in LTWP’s performance appraisal, training and development processes.
- Comply with LTWP policies, procedures, values, Code of Conduct, environmental requirements, health and safety requirements and ethical standards.
- Perform any other duties deemed necessary and relevant by management for the effective running of Wind Farm Site operations.
A person of high integrity that will model LTWP core organisational values:
- Collaborative
- Accessible
- Respectful
- Excellence
- Safety consciousness
- Bachelor’s degree in Civil Engineering Advanced Diploma in Project Management, Engineering, Business Administration, or related field. A master’s degree or PMP certification is preferred.
- Minimum 7 years of experience, 3 years at leadership in implementing PMO/ program management, preferably in infrastructure projects.
- Experience with international standards and best practices.
- Experience in contractor management, project controls, cost control, risk management, HSE interface, QA/QC and executive reporting is required.
- Renewable energy, remote site, infrastructure, utilities, construction or heavy industrial experience is strongly preferred.
