A prominent organisation in the renewable space is seeking a highly skilled part -time Executive Assistant to provide high -level administrative, diary, and coordination support to the Chief Operating Officer (COO). This position is pivotal in ensuring executive efficiency, with the potential to extend support to the broader C -Suite as the scope of work evolves. This is a remote working role requiring a Gauteng -based professional to allow for occasional hybrid requirements, offering initial part -time hours with the potential for expansion. Monday, Wednesday and Friday 09h00 -11h00. To start mid -April.
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The successful candidate will act as a central point of coordination, managing complex logistics and scheduling to allow leadership to focus on strategic priorities.
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Key Responsibilities
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Executive Diary and Calendar Management<\/b>: Administer the COO’s schedule by prioritising and rescheduling appointments to optimise time management.
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Conflict Resolution<\/b>: Proactively identify and resolve scheduling overlaps at least two weeks in advance to minimise disruptions.
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Strategic Time Blocking<\/b>: Ensure the diary balances meetings with dedicated focus time and adequate preparation periods.
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Meeting Coordination<\/b>: Organise virtual and in -person sessions, including room bookings, catering, and equipment logistics.
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Stakeholder Engagement<\/b>: Liaise with internal and external stakeholders to confirm objectives, attendees, and meeting requirements.
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Travel and Logistics<\/b>: Manage end -to -end travel arrangements (flights, accommodation, and transport) for the COO and the broader executive team.
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Onboarding Support<\/b>: Coordinate short -term accommodation and travel profiles for new joiners and visiting guests in line with company policy.
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Administrative Excellence<\/b>: Provide ad -hoc support for executive tasks while maintaining the highest levels of confidentiality and professional discretion.
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Collaboration<\/b>: Work closely with the Business Support Manager to ensure seamless handovers and alignment with organisational standards.
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Requirements<\/h3>
- National Senior Certificate is essential.
<\/span><\/li> - 5–8 years of experience as an Executive Assistant, Virtual Assistant, or in a senior administrative capacity.
<\/span><\/li> - Proven track record of supporting C -Suite or senior leadership teams.
<\/span><\/li> - Demonstrated expertise in managing intricate executive calendars.<\/span>
<\/li> - Experience organising multi -leg travel itineraries.
<\/span><\/li> - Ideally based in Gauteng or near Pretoria to facilitate hybrid needs.
<\/span><\/li><\/ul>Preferred Qualifications
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- A relevant tertiary qualification in Business Administration or Office Management.
<\/span><\/li> - Prior experience in a fast -paced corporate environment.
<\/span><\/li><\/ul>Required Software Skills
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- Microsoft Outlook (Advanced)
<\/span><\/li> - Microsoft Teams
<\/span><\/li> - Microsoft Office Suite (Word, Excel, PowerPoint)<\/span>
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Benefits<\/h3>
- Virtual/remote work structure with a hybrid component. (Preference for candidates in Gauteng or Pretoria).
<\/span><\/li><\/ul> - Opportunity for the scope of work and hours to increase over time.
<\/span><\/li><\/ul><\/div> Work directly with top -tier executive leadership. <\/span>
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