Executive Assistant – Carbon Excellence & Distribution Support

BURN MANUFACTURING • Full-time • Nairobi • 4d ago

About the role
BURN is seeking a highly organized and analytical Executive Assistant to support the Global Director for Carbon Excellence & Distribution Support in driving cross-functional execution, governance, and strategic initiatives. The role will coordinate projects, track key priorities across teams, prepare executive-level reporting, and ensure alignment and accountability across carbon excellence and distribution support functions.

Duties and Responsibilities

Cross-Functional Governance & Execution Discipline
- Establish and maintain a centralized functional execution tracker covering OKRs, strategic initiatives, and cross-departmental commitments.
- Translate Director-level priorities into structured workplans with defined owners, milestones, and success metrics.
- Conduct systematic follow-ups with functional leads to monitor progress against commitments. Identify delays, conflicting priorities, or ownership gaps and proactively drive resolution.
- Develop structured escalation frameworks to address slippages before they impact carbon excellence or distribution performance.
- Standardize reporting cadence across Carbon Excellence and Distribution Support to ensure consistent visibility.

Software Prioritization & Systems Governance
- Consolidate feature requests from multiple teams into structured requirement summaries.
- Develop impact vs effort and risk-based prioritization matrices to support decision-making by the Director.
- Prepare briefing materials and structured data packs for roadmap prioritization meetings.
- Track approved development items through implementation and monitor delivery timelines.

Strategic Project Leadership

- Support cross-functional projects from scoping through execution, including:

- Stakeholder mapping

- Timeline planning

- Risk identification and mitigation tracking
- Coordinate country-level implementation tracking for governance frameworks and SOP updates.
- Monitor project progress and provide structured status updates to the Director.

Reporting & Performance Visibility

- Consolidate data from multiple teams into executive-ready summaries and visual reports.
- Support preparation of monthly and quarterly performance reports

Director Representation & Executive Interface

- Represent the Director in selected internal operational, governance, and alignment meetings.
- Provide structured summaries of discussions, decisions, risks, and required follow-ups.
- Ensure action items are clearly assigned and tracked to completion.
- Prepare SMT-ready slide decks and executive briefings.
- Serve as a first-level filter for operational issues, ensuring only material risks are escalated.
- Maintain oversight of cross-functional communication to ensure alignment with strategic priorities.

Skills and Experience

Bachelor’s degree in engineering, Economics, Business, Environmental Science, Data Analytics, or related field.
4–7 years of experience in strategy & operations, or cross-functional program support roles.
Demonstrated experience supporting initiatives across multiple stakeholders
Strong analytical capability (Advanced Excel required; experience with BI tools preferred).
Structured and systems-level thinker.
Strong analytical and problem-solving capability.
Executive presence and confidence.
Ability to influence senior stakeholders without line authority.
High ownership and execution bias.
Strong written communication and presentation skills.
Comfortable operating in ambiguity and high-growth environments.

Qualified Female Candidates encouraged to Apply

BURN does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training, or any other fees).