DescriptionOur Vision
A world where no resource is wasted.
Our Mission
To ensure that no resource goes to waste by empowering people to redeem every container easily, efficiently, and effectively.
Our Values
We are loyal, resilient, trustworthy, creative, competent, and engaged.
Summary
The Route Operations Administrative Assistant performs a variety of administrative tasks to support the Director of Route Operations in administration of the Route Ops office.
Schedule and Additional Details
- This is a Monday - Friday position during regular business hours
- This is a temporary opportunity with an estimated duration of three to six months.
Primary Duties & Responsibilities
- Provide information and assistance to the Director and Fleet Manager
- Ensure accurate and timely preparation and distribution of departmental paperwork
- Work effectively with department leadership to meet department objectives and responsibilities
- Prepares departmental reports as needed
- Manages department supply inventory
- Schedules and coordinates meetings, interviews, events, and other activities
- Assembles new hire onboarding packets
- Creates and maintain filing systems for department
- Receives and sends messages to and from drivers, assists with questions they have, advises of special stops etc.
- Checks drafts and load sheets for accuracy and separate for production and data processing.
- Orders and issues Route Operations uniforms.
- Assists Driver Supervisor with time data in ADP.
- Prepares route drafts for drivers.
- Tracks and maintains tractor mileage using trip tickets.
- Maintains safety incentive programs
- Assists with overflow work as needed
- Other duties as assigned
Education/Experience
- 1-year experience with general office and administrative functions
Requirements – Skills, Job Knowledge & Abilities
- Knowledge of generally accepted office practices and procedures.
- Experience in organizing and maintaining business data files.
- Ability to follow general instructions and understand directions for completing assigned projects.
- Proficiency and professional knowledge of Microsoft Office Suite including Word, Excel, and Outlook
- Strong verbal and written communication skills; ability to communicate effectively at all levels with both internal and external partners
- A current driver's license and acceptable driving history is required
Supervisory Responsibility
Travel
- Local travel to assist Fleet Manager or staff
Working Conditions/Physical Requirements
- Frequently work in a professional office using standard office equipment.
- Perform work in an indoor professional office environment.
- Exposure to warehouse setting with equipment and loud noises.
- Use standard office equipment and supplies.
- Sit/stand for continuous periods of time at a desk and work on a computer, walk as needed.
- Use arms, wrists, hands and fingers to reach, grasp objects, use tools, and for writing and keyboarding.
- Read, write, and speak to communicate effectively with others.
- Listen to interpret comments and instructions received.
- Visual abilities to be able to read printed documents and computer screens.
- Sit in a vehicle for extended periods when traveling between job sites.
- Lift, carry and push/pull to move office products and supplies up to 20 pounds.
