Office Administrator - Property / Operations Environment

Paradigm Properties • Full-time • Midrand • 3d ago

Introduction

Paradigm Properties is an operational property management company managing multiple commercial and residential properties within the JHB area. We take a hands-on, solutions-driven approach, focusing on efficiency, preventative maintenance, and cost-effective operations.

We are looking for a reliable, organised, and proactive Office Administrator to support our operations team and customers. The successful candidate will play a key role in day-to-day administrative functions, coordination, and communication within the business.

Duties & Responsibilities

General office administration and filing (digital and physical)
Maintaining and managing staff files, including employment records, contracts, and related documentation
Handling incoming calls, emails, and correspondence professionally
Customer relations, including liaising with tenants, clients, suppliers, and contractors in a professional and service-oriented manner
Logging, tracking, and following up on maintenance tickets and job cards
Assisting with quotations, purchase orders, and invoice processing
Coordinating communication between operations staff, management, and external parties
Updating schedules, reports, and operational records
Assisting management with ad hoc administrative and operational tasks
Ensuring all documentation is accurate, confidential, up to date, and compliant

Desired Experience & Qualification

Minimum Requirements

Proven experience in an administrative role (property or facilities environment advantageous)
Strong organisational and time-management skills
Excellent written and verbal communication skills
Proficient in Microsoft Office (Excel, Word, Outlook)
High attention to detail and accuracy
Ability to work independently and handle pressure
Professional, reliable, and well-presented