Our reputable Industrial Battery Industry client is seeking a reliable and experienced Administrator (Temporary – Maternity Cover) to join their team in Cape Town.
Key Responsibilities
Non-Negotiables
- Very strong admin skills and experience
- Reliable, trustworthy, and in good health
- Able to manage a busy branch administration function independently
Minimum Requirements
- Matric and/or tertiary qualification in Business Administration
- Strong administrative experience (non-negotiable)
- Proficient in Microsoft Office
- Experience with debtors, creditors, and stock administration
- Excellent organizational, communication, and problem-solving skills
- High attention to detail
- Able to work independently without micro-management
Administration & Office Support
- Full branch administration and daily office support
- Filing, document control, scanning, and record keeping
- Answering phones and receiving customers/guests
- Ordering and controlling stationery and sundry expenses
- Petty cash control, reconciliations, and cash-ups
- Responsible for cash on premises and POD control
Debtors & Creditors
- Assist with debtor allocations, reconciliations, and account queries
- Process and authorize credit notes
- Confirm EFT and cheque payments with Head Office
- Ensure all debtor and creditor documentation is accurate and submitted timeously
- Process creditor invoices, ensuring PO, GRV, POD, and invoice values match
- Liaise with Head Office regarding debtor and creditor queries
Stock & IBTs
- Weekly stock checks and discrepancy investigations
- Processing GRVs for incoming stock (local and imported)
- Manage IBT requests and confirmations
- Maintain accurate stock records on the system
Warranty & Claims
- Process warranty claims and replacements in line with company procedures
- Liaise with technical department and Head Office regarding approvals
Month-End & Reporting
- Assist the Branch Manager with month-end tasks
- Ensure outstanding sales orders, purchase orders, and IBTs are followed up
Please take note: If you have not been contacted within 14 days, please consider your application unsuccessful.
