Office Technician (General)
Job Description and Duties
Under the supervision of the Staff Services Manager I, Administrative Services Section, the Office Technician (General) will independently perform a variety of the most difficult technical tasks in support of the Division of Accounting. The Office Technician (General) is responsible for the daily sorting, stamping, and distribution of incoming mail throughout the division, processing outgoing mail and assisting with the maintenance of equipment databases and the deployment of equipment.
This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquarters location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquarters will be the responsibility of the selected candidate.
Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job.
https://forms.office.com/g/RyK102ty4G
https://youtu.be/oC9wIp8QalI
Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool! The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions.
You will find additional information about the job in the Duty Statement.
Special Requirements
- Statement of Qualifications (SOQ), cover letter and resume are required.
- The Statement of Qualifications (SOQ) serves as documentation of each applicant’s ability to present information clearly and concisely in writing. Please follow the instructions below; failure to include and complete the SOQ as instructed may result in the SOQ not being considered and in disqualification from the interview. Each question must be numbered and addressed in the same order as the questions below. The SOQ must be typed, no more than two pages in length, and 12-point Arial font.
- Looking at the responsibilities of the position laid out in the Duty Statement, explain why you think you would be a good fit for this position.
- How do you maintain good customer relation with management, coworkers, customers?
- If a problem should arise in your daily activity that would impact the organization negatively, what would be your course of action?
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered.
Who May Apply: Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
How To Apply: Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method.
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov.
- Resume is required and must be included.
- Statement of Qualifications – Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.
- Cover letter is required.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable Qualifications
Knowledge of the principles of modern methods of business administration and the organization. Basic understanding of the accounting program. The ability to work independently, be able to communicate effectively, be able to interpret written material, write effectively, reason logically and use analytical techniques to solve varied administrative problems. The ability to deal with a large number of staff and the ability to provide quality customer service and be able to deal with people in a professional and respectful manner. The ability to meet deadlines and work commitments routinely and without consistent intervention by the supervisor.
