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Safety Administrative Assistant

External SA Recycling • Full-time • Orange, California • 2w ago

Job Duties

Answer phone, using phone etiquette (Director of Safety back up and Injury Hotline), noting information, taking messages, scheduling return calls, forwarding calls, and any other tasks related to the phone
Take report for the Injury Hotline and sends email to dl.injuryreporting
Perform recordkeeping in manual, pdf and electronic database formats
Work independently and follow up on open action items
Communicate with modern data lines, Zoom Chat, email, phone, and face to face
Interface with vendors
Support Safety department by creating purchase orders for goods and services
Manage the Medical Surveillance Program
- Set up required testing twice per year – mobile unit and clinics
- Receive and records results in the employee database, advising the Director of Safety for results that are at or above levels pre-determined by the Director of Safety

Support the company EHS software and platforms
Manage the company Boot Voucher and Prescription Safety Glasses Programs
Schedule meetings and activities associated with meetings
Support corporate EHS events and functions

Qualifications

Employees in their position prior to April 2014 are presumed to be qualified and are "grandfathered" into their positions
Must pass a medical physical and drug test
Must pass a background check
Preferred – high school diploma or GED and/or foreign education acceptable
Some college one year or more preferred
Bi-lingual, Fluent in English & Spanish, required (verbal and writing)
Basic understanding of MS Office products
Ability to: communicate with others effectively; understand direction, written or oral and use basic math skills as the job demands
Self-motivated and exhibits good organizational skills

Physical Requirements

• Work Environment: Office
• Equipment & Tools: Personal computer, multi-line phone, Laser printer
• Physical Demand Level: Moderate
• Work Capacity: Lifting & carrying 35lb loads, bending, kneeling, and sitting for long periods.
• Sensory Demands: Hearing, vision, touch and taste
• Hand Movements: Repetitive motions, gripping, keyboard alignment,

Our final candidate will be required to successfully pass a thorough background check, which includes a criminal history check and previous employment check if an external candidate. A post-offer physical and drug test will be required of external applicants.

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