Safety Administrative Assistant

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Job Duties

• Answer phone, using phone etiquette (Director of Safety back up and Injury Hotline), noting information, taking messages, scheduling return calls, forwarding calls, and any other tasks related to the phone
• Take report for the Injury Hotline and sends email to dl.injuryreporting
• Perform recordkeeping in manual, pdf and electronic database formats
• Work independently and follow up on open action items
• Communicate with modern data lines, Zoom Chat, email, phone, and face to face
• Interface with vendors
• Support Safety department by creating purchase orders for goods and services
• Manage the Medical Surveillance Program

  • Set up required testing twice per year – mobile unit and clinics
  • Receive and records results in the employee database, advising the Director of Safety for results that are at or above levels pre-determined by the Director of Safety

• Support the company EHS software and platforms
• Manage the company Boot Voucher and Prescription Safety Glasses Programs
• Schedule meetings and activities associated with meetings
• Support corporate EHS events and functions

Qualifications

• Employees in their position prior to April 2014 are presumed to be qualified and are "grandfathered" into their positions
• Must pass a medical physical and drug test
• Must pass a background check
• Preferred – high school diploma or GED and/or foreign education acceptable
• Some college one year or more preferred
• Bi-lingual, Fluent in English & Spanish, required (verbal and writing)
• Basic understanding of MS Office products
• Ability to: communicate with others effectively; understand direction, written or oral and use basic math skills as the job demands
• Self-motivated and exhibits good organizational skills

Physical Requirements

• Work Environment: Office
• Equipment & Tools: Personal computer, multi-line phone, Laser printer
• Physical Demand Level:  Moderate
• Work Capacity: Lifting & carrying 35lb loads, bending, kneeling, and sitting for long periods.
• Sensory Demands: Hearing, vision, touch and taste
• Hand Movements: Repetitive motions, gripping, keyboard alignment,

Our final candidate will be required to successfully pass a thorough background check, which includes a criminal history check and previous employment check if an external candidate. A post-offer physical and drug test will be required of external applicants. 

#INDSAR

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