Duties and Responsibilities:
Payroll
• Addition and termination of employees on the payroll system (Sage VIP).
• Maintaining employee details.
• Monthly payroll capturing.
• Maintaining employee hard file and backup file in One Drive.
• Accurate and timeous loading of net salary payments on the bank.
• Monthly payroll reporting and generation of statutory reports (EMP201/UIF declaration) for submission by 25th of each month.
• Generate and issue payslips either via email or hard copy.
• Assist with and resolve payroll queries from staff.
• Capturing leave forms in the leave management system.
• Administering staff loans.
• Track employee leave
Employee Records & Compliance
• Maintain employee records in line with POPIA (Protection of Personal Information Act).
• Manage the renewal of all trade certifications, licenses, and compliance documents where relevant.
• Manage & store HR documentation, including employment contracts, amendments such as promotions, demotions or transfers, and termination records.
• Manage all disciplinary records and assist with the compilation of disciplinary packs where needed.
• Manage attendance records
Recruitment & on boarding
• Assist in hiring skilled electricians, solar technicians, engineers, and administrative staff.
• Manage on boarding processes, ensuring employees receive safety and compliance training if required.
• Verify and maintain copies of trade certifications, qualifications, and professional registrations of all relevant employees.
Training & Development
• Coordinate training on electrical safety, solar installation best practices, and compliance or other department specific training like Sales Techniques, Finance systems or Computer training.
• Maintain records for Workplace Skills Plans (WSP) and SETA submissions.
• Identify employee skills gaps and recommend relevant upskilling opportunities.
Health & Safety Compliance
• Support compliance with Occupational Health & Safety Act (OHSA).
• Track injury-on-duty (IOD) cases and liaise with the Compensation Fund.
• Ensure field teams have the required PPE and adhere to site safety protocols.
Employee Relations & Engagement
• Foster a positive work culture across office, warehouse, and site teams.
• Support performance appraisals and recognition programs.
• Assist in organizing team-building activities and employee engagement initiatives.
Additional Duties
• Support the finance team with finance related tasks including processing and capturing
• Manage the company petty cash
• Manage the diary of the CEO
