Project Coordinator - Ventilation

The Groupe Master • Contract • Burnaby, British Columbia • 2m ago

Reporting to the Ventilation Sales Director, the incumbent will be responsible to manage product release to the delivery on site. They will be responsible to lead communication between customers, vendors and other departments of Master Group. They will manage administrative aspects of the assigned projects. Also, they will manage day to day order entry. This individua will be dedicated to the Ventilation products offered through our Business Solutions department.

What you will accomplish with us:

Managing release and delivery on site
Create S.O. / P.O. for released equipment included in the assigned project (R)
Include all the addresses and the delivery instructions into the S.O.
Create S.O. / P.O. for daily order entry (R)
Close follow up with the vendors to get production delivery schedule (R)
Inform the customer the delivery schedule and all modifications
Ask the contractor all the specification and/or restrictions to be respected at the delivery point (R)
Coordinate with vendors, transport and/or logistic department the transport from the factory to the delivery point (R)
Responsible to communicate with customers, vendors, and other administrative departments of Master Group
Coordinate with contractors on delivery schedule to meet their request (R)
Inform Outside Sales Representative regarding delivery schedule (R)
Coordinate with third party shipping company the delivery schedule on site (R)
Communicate with credit department to get S.O. release for delivery (R)
Inform, when a start-up assistance is required, the Technical Department about the delivery schedule, filling their form. As soon we have the factory ship date (R)
Communicate with the procurement department to get information about expected reception date. (R)
Manage administrative aspect of daily or projects S.O.
Create S.O. / P.O. accordingly with customer P.O. and Master Group requirements (R)
Write notes into S.O. / P.O. to document actions and communications with all other departments, customers and vendors (R)
Update CRM quotation record accordingly with Master Group requirements (R)
Keep updated the promised date deliveries (R)
Archive the physical files (R)

What You Bring to Our Team:

• Working knowledge of MS Office (Excel & Word) & Windows
• Knowledge OR willingness to learn the construction bidding & management process, as well as the Sales Support Tools (SST) and GUI (ERP)
• Self starter
• Attention to detail
• Organizations skills
• Multitasking
• Ability to work in a fast-paced environment
• Communication skills for interacting with customers & de-escalation issues

Compensation Information:
Base Salary Range: $55,000 - $75,000 annually
Supplemental Pay Types Include: Yearly bonus

Competitive Benefits: In addition to a rewarding career within our team, we offer

Medical and dental coverage from day one, along with short and long-term disability protection
Contribution to a collective registered retirement savings plan upon starting your role.
Wellness spending account
An employee assistance program including psychological, financial, and legal support.
Access to telemedicine from the beginning of your employment.
Reimbursement of professional association membership fees.
Early vacation program.
Flexible remote work policy

Master, for over 70 years
We've been the HVAC-R leader and one of Canada's Best Managed Companies since 2010. As the country's leading private HVAC-R distributor, we have over 1,400 active employees, operating in more than 55 branches and 3 distribution centers from British Columbia to the Atlantic provinces, as well as 30 branches in the United States.
It's good to work with us
At Master, we offer you a dynamic, stimulating and fun environment. With a firm belief in healthy, open communications, we take a hands-on approach with all our employees. Teamwork is an integral part of our values, and it's through teamwork that we achieve our greatest successes.