Job summary

An exciting opportunity has arisen to join the Research Team within the Population Health Improvement Directorate at Bristol, North Somerset and South Gloucestershire Integrated Care Board. The Research and Secure Data Environment (SDE) Administrator will provide comprehensive administrative, operational and business support to the Associate Director of Research and the Clinical Lead for the South West Secure Data Environment.

The post holder will play a key role in supporting the delivery of one of the most research-active Integrated Care Boards in England and the lead organisation for the South West SDE. They will coordinate diaries and meetings, manage correspondence, support research programme activities, maintain information systems and records, and contribute to effective programme governance and delivery.

Working closely with internal colleagues, universities, NHS organisations, researchers and members of the public, the post holder will help ensure the smooth running of the research and SDE programmes through excellent organisation, communication and administrative support. This is an excellent opportunity for an organised and proactive individual looking to contribute to research, innovation and data-driven improvements in health and care.

This post is offered on a fixed-term basis for 12 months.

Main duties of the job

Provide comprehensive administrative and business support to the Associate Director of Research and SDE Clinical Lead.

Coordinate complex diaries, meetings and travel arrangements.

Organise and service programme meetings, including agenda preparation, circulation of papers and minute taking.

Manage correspondence and prepare reports, presentations and briefing materials.

Support delivery of the ICB Research Programme and South West Secure Data Environment activities.

Maintain action logs, project documentation and programme records.

Manage information and documents using SharePoint and other digital systems.

Support financial administration and maintain auditable records.

Develop effective relationships with colleagues, university partners, research funders and system stakeholders.

Provide information analysis, reporting and administrative support to support programme oversight and decision-making.

Assist with project management activities, governance processes and continuous improvement initiatives.

Support recruitment, induction and training activities where required

About us

We are committed to creating an inclusive organisation that promotes and values diversity. We know from experience that different ideas, perspectives and backgrounds create a stronger, more creative workplace that helps us to deliver the best services. We welcome applications which represent the rich diversity of our community; from people of all ages, disabled people, all genders, people from ethnic minority groups, LGBTQ+ people, people with diverse gender identity and expression, people from all religions and beliefs and other diverse characteristics, and we have processes in place to ensure that all applications are treated fairly and consistently at every stage of the recruitment process.

Job description

Job responsibilities

The post holder will be responsible for delivering a high-quality administrative and organisational support service to the Associate Director of Research and SDE Clinical Lead. Key responsibilities include managing complex diaries and correspondence, arranging and servicing meetings, preparing agendas and papers, taking accurate minutes and maintaining action logs.

The role will support the effective delivery of the ICB Research Programme and South West Secure Data Environment by coordinating activities, maintaining programme documentation, managing records and supporting information governance requirements. The post holder will contribute to project administration, reporting, budget monitoring and performance tracking activities.

They will act as a key point of contact for internal and external stakeholders, including universities, research funders and partner organisations, supporting collaborative working and ensuring effective communication. The post holder will also maintain digital systems and SharePoint sites, support the development of information management processes and contribute to service improvement initiatives across the Research and SDE programmes.

Person Specification

Autonomy

Essential

Able to work on own initiative, organising and prioritising own workload to set deadlines
Ability to make decisions in a constantly changing environment using judgement.

Planning Skills

Essential

Skills for supporting project management

Management Skills

Essential

Skills for managing aspects of projects ensuring they meet financial targets

Equality & Diversity

Essential

Understanding of and commitment to equality of opportunity and good working relationships.

Physical Skills

Essential

Skills for manipulating information. Advanced keyboard skills, use of a range of software

Knowledge, Training & Experience

Essential

Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area
Significant knowledge of administrative procedures, project management or information analysis.
Demonstrates good overall digital literacy, with the ability to confidently use computers and digital systems required for day-to-day work.
Experience of minute taking

Desirable

Basic knowledge of project principles
Previously worked in similar position within the public sector
ECDL

Communications Skills

Essential

Skills for communication on complex information and administrative matters, requiring developed interpersonal and oral/written communication skills.
Ability to pull together comprehensive draft reports, data and letters, negotiating, networking and persuasive skills

Analytical

Essential

Problem solving skills and ability to respond to sudden unexpected demands

Desirable

Excellent time management skills with the ability to re-prioritise

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

NHS Bristol, North Somerset and South Gloucestershire Integrated Care Board

Address

Bristol, Gloucester and hybrid working

Floor 2, North Wing, 100 Temple Street

Bristol Gloucester

BS1 6AG

United Kingdom

Employer's website

https://bnssg.icb.nhs.uk/ (Opens in a new tab)

NHS Bristol, North Somerset and South Gloucestershire Integrated Care Board jobs

Research & Secure Data Environment Adminstrator