RaceTrac Company Overview

Job Description:

Process invoices and check requests for all work coordinated by the team, recurring licensing fees, and all other applicable requests.
· Create and pull reports regarding licensing, grants, and any applicable requests from the Environmental and Licensing functions.
· Data collection and entry around licensing, compliance, violation response, and any applicable requests from the Environmental and Licensing functions.
· Coordinate the setup of new vendors in Workday, including data collection, badge access, and documentation.
· Assist Environmental, Licensing, Fuel Quality, and Compliance with document and database management activities.
· Assist Licensing team with collecting documents and signatures for new applications and renewals.
· Coordinate and manage the scheduling of team meetings, outings, or travel.
· Carry out administrative tasks as needed, including but not limited to: mail organization, shipping licenses to stores, expense report creation, travel coordination, meeting coordination, and Environmental reimbursement package preparations.

Responsibilities:

•   Processes invoices for operational work performed at RaceTrac and RaceWay convenience store locations.
•   Provides optimal customer service to vendors and ensures invoices are paid in a timely manner.
•   Serves as a liaison between Store Support field personnel and SSC employees.
•   Carries out administrative tasks as needed, including but not limited to: coordinating major projects, ordering supplies for stores, mail organization, expense report processing, permitting, and handling store violations.
•   Creates the schedule for Calibration Technicians and ensures each store is calibrated every 6 months.
•   Performs various ad hoc requests from Store Support employees as requested.

Qualifications:

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Experience using Microsoft Office preferred.
Experience using Workday software a plus.
Experience working in a Customer Service focused environment a plus.
Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines.
Strong written and verbal communication skills, with a professional and friendly demeanor.
Attention to detail and accuracy in all tasks, with a commitment to delivering high-quality work.
Ability to maintain confidentiality and handle sensitive information with discretion.
Strong problem-solving skills and resourcefulness in finding solutions to challenges.
Experience working in a fast-paced office environment with diverse teams and stakeholders.

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