Practice Administrator (Legal Secretary) - Environment & Sustainable Development (ESD)

Join a top-tier Australian law firm
Permanent, full-time opportunity based in Melbourne
Provide direct and high-level support to the Partner and their team within our Environment & Sustainable Development Practice
Collaborate and contribute to a successful and impactful ESD team

An exceptional opportunity awaits an experienced administrator to work with a dynamic and innovative team. Join a top-tier Australian law firm with a permanent, full-time role based in Melbourne. Providing pivotal support at a high level, directly supporting the ESD Practice Partner and wider team with significant responsibilities.

The role

The ESD Practice is seeking an accomplished Practice Administrator based in Melbourne on a permanent, full-time basis. As an integral part of the team, this role involves providing remote and in-person support to the Partner and during busy periods the wider ESD team, with a specific focus on supporting and managing the high-level administrative responsibilities of the Partner. In addition, you will work closely with the Resource Operations Manager to ensure seamless administrative support to the business nationally.

Key responsibilities

Provide high-level secretarial and administrative support for the Partner of our ESD Practice, and wider ESD team when volumes require
High-level diary management with an emphasis on organising client meetings. Facilitating travel arrangements when required for the Partner, ensuring precision and confidentiality
Assist with the preparation and processing of pre-bills and accounts on a monthly basis, and client reporting requirements
File management and handling including opening and closing files and matters
Undertaking conflict searches on firm data base, preparing conflict emails
Reviewing third party invoices and preparing client Work Orders
Handle telephones and voicemail for team members with a focus on professionalism and efficiency
Manage general accounts, reporting, monthly billing, and expenses with a keen eye for detail
Administer quality and risk responsibilities for the ESD team, ensuring compliance at the highest level
Team player and willing to step in and assist other ESD team members
Provide support to the Resource Operations Manager when required

Skills & Experience

To excel in this high-level role, you need:

Proven and distinguished experience in an administrative, secretarial role

A flexible approach with a demonstrable drive to contribute to the business's profound success
The ability to build and nurture positive relationships with colleagues
Strong multitasking and prioritization skills, especially in high-pressure situations
Advanced technical skills (Outlook, Word, Excel, and PowerPoint) with meticulous attention to detail
Professionalism in communicating / organising meetings with high-level internal and external stakeholders
Experience in billing processing using Aderant Expert software is desirable

This position represents a unique opportunity for an accomplished professional to elevate their career in a challenging, growing, rewarding and supportive environment.

How to Apply?

We prefer to work directly with candidates, if you are interested in this role, please click the ‘Apply’ button or contact the consultant, details below, for more information. Clayton Utz is an inclusive employer that supports flexible work arrangements, please feel free to discuss your flexibility needs with the recruiter for this role.

Consultant Contact Details

Jennifer Sanderson, (07) 3292 7331

Accessibility and Inclusion

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. Do you require any support or reasonable adjustments to complete your application? If so, please contact the recruiter via the above telephone number or via email to recruitmentsupport@claytonutz.com.

For more information on Clayton Utz, please visit www.claytonutz.com or follow us on LinkedIn here.

Agency submissions

Clayton Utz does not accept agency submissions unless the agency is specifically contacted by a member of the Clayton Utz Recruitment Team. Please do not forward candidate profiles or resumes to Clayton Utz partners, hiring managers or other employees - this will not constitute as an introduction to the firm and Clayton Utz will not be liable for a fee.

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Practice Administrator (Legal Secretary) - Environment & Sustainable Development