Site Administrator

Posted 25 July 2024

Requisition ID 54872

Location(s)

Cullerin, NSW, AU

Work experience Skilled Worker / Semi-Skilled Worker

Type of position Full-Time

Job Family Administration, Facilities & Secretarial

Vestas are looking for for a suitably qualified and enthusiastic Site Administrator to work in our operations team. This role will support our Collector wind farm. This role can be undertaken by someone based close to one of our regional wind farms or with a flexible location agreement.

Vestas are the global leader in wind power solutions. We are powering the energy transition globally, and are experiencing significant growth in Australia and New Zealand. There has never been a better time to consider moving to, or growing your career in the renewable energy industry. We are proud to share the following career opportunity with you, and look forward to receiving your application.

Responsibilities

Prepare outgoing mail and freight. Record information of incoming stock items, including checking quantities, recording locations, filing
Raise, maintain and reconcile Site based Purchase Orders along with Purchase Order register
Reconcile expenses, including corporate credit cards and maintain corporate card expense register
Organize annual training for Vestas Site based employees
Support Site Manager, QSE Professional and QSE Administrator to ensure all compliance of WHSMP, ERP are well documented and prepared in an accurate and timely manner
Arrange all Emergency equipment required for Site. First aid kits, emergency response team PPE, radios etc
Raise, maintain and reconcile vendor requirements for sites, site based purchase Orders for non-conformance reports
Tasks completed to required level for KPI compliance
Purchasing of Vestas Site office kitchen supplies
Accurately maintain and reconcile working hours of all wind farm employees, including subcontractors and client.
Calculate Time in Lieu
Order all Installation Consumables and tooling
Arrange all PPE orders for Site based employees and visitors
Arrange all Travel, Accommodation and vehicles for site-based employees and visitors
Assist site and stakeholders with reporting requirements

Qualifications

Minimum 5 years' experience providing proactive and professionalAdministrative and Management support at senior level
Experience with project management and a high level of organsiationaland planning skills
Customer invoicing and accounts receivable
Working in an autonomous environment and taking initiative

Competencies

Advanced MS Office, particularly Word, Excel, Outlook and PowerPoint
SAP Knowledge (desirable but not essential) or knowledge of similar ERP systems
Ability to establish and maintain an extremely high level of confidentiality
Internal and External customer and supplier relationship building skills
Ability to keep relationships at a professional level to ensure objectivity in supporting the ANZ service management team
Ability to participate effectively as part of a team
Highly developed planning and organizational skills
Extremely well-developed written and verbal communication skills
Highly developed problem-solving skills
Strong time-management skills
Highly professional approach to all activities

What We Offer

A strong safety cultures
Dynamic and fast-paced work environment
An opportunity to work with the world leader in wind energy
The opportunity to further develop your skills and professional development
Global career progression prospects
Diversity and Inclusion

Our Benefits

Join the World's Leading Wind Energy Solutions Provider
Excellent Career Development opportunities both Nationally and Globally
A workplace that embraces Diversity and Inclusion
Flexible workplace arrangements
13 weeks Paid Primary Carers Leave
3 weeks Paid Secondary Carers Leave
Employee Assistance Program

Vestas is an equal opportunity employer. We are dedicated to attracting, retaining and developing our people. Applications are encouraged from all sectors of the community and we strongly encourage applications from those who identify as being Aboriginal or Torres Strait Islander.

BEWARE – RECRUITMENT FRAUD
It has come to our attention that there are a number of fraudulent emails from people pretending to work for Vestas. Read more via this link, https://www.vestas.com/en/careers/our-recruitment-process

DEIB Statement
At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.

About Vestas
Vestas is the energy industry’s global partner on sustainable energy solutions. We specialize in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore.
Across the globe, we have installed more wind power than our competitors in the renewable energy arena. We consider ourselves forerunners within the industry, as Vestas continuously aims to design new solutions and technologies to create a more sustainable future for all of us. With more than 173 GW of wind power installed worldwide and 40+ years of experience in wind energy, Vestas has an unmatched history demonstrating our expertise within the field.
With 29,000 employees globally, Vestas is a diverse team united by a common goal: to power the solution – today, tomorrow, and far into the future.
Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives, and gives everyone equal access to opportunity.
To learn more about our company and life at Vestas, we invite you to visit our website at www.vestas.com and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.

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Site Administrator