THE ROLE
We have an exciting opportunity for a proactive, motivated PA to provide support to at least one member of our senior leadership team, while also supporting the People Operations (facilities management and HR administration) team to deliver a broad range of support services to a growing, international organisation.
You will be based at our central Milan offices for a minimum of 2 days per week but have the opportunity to work from home.
KEY RESPONSIBILITIES
- Complex and detailed diary management for the Chief Investment Officer, Managing Director and Head of ESG
- Booking internal and external meetings, keeping other colleagues informed of changes to plans
- Booking travel, and accommodation and preparing colleagues to attend conferences
- Ordering in-house catering for business meetings and booking restaurants for client meetings
- Filing and document management
- Taking business calls/emailing correspondence
- Compiling and submitting invoices and expenses
- Coordinating all elements of event planning, including finding suitable venues, transport and ensuring this remains within company budget
- Taking notes at meetings, preparing the minutes and subsequently distributing to all participants
- Ad hoc support to the wider team as and when required.
SKILLS & COMPETENCIES
To be successful in this role, you will demonstrate:
- Time management & prioritization skills - things can get a little hectic, so the ability to effectively manage yourself and your workload is critical
- Excellent communication skills (in English or/and other European languages) - you must be able to organize your thoughts in a way that others find clear and compelling. You will be expected to together well-written, grammatically correct emails and other communications When communicating verbally – whether over the phone, on video calls, in person or in meetings – you will need to be articulate, warm and engaging
- Flexibility - being an effective team player means being flexible in your approach and open to getting involved with new things, even if they are not spelled out in your job description
- Intellectual Curiosity – we are looking for someone who is truly interested in our profession and has the intellectual curiosity to delve deep into topics and bring fresh ideas into the team
- IT Literacy - you need to be comfortable with IT systems and working with data (you should have at least intermediate-level excel)
- Delivery focus – it may sound obvious, but the ability to proactively churn through work at pace and deliver quality outputs really matters!
- Strong critical thinking and problem-solving skills
- Passion for our mission ‘to generate a more sustainable future by leading the transition to clean energy
- Our values: be a leader, build trust, be responsible, be innovative and ‘bring your alpha’.
EXPERIENCE & QUALIFICATIONS
- +3 years of experience as a PA
- Excellent interpersonal and time management skills
- Reliability and discretion: you will often learn of confidential matter
- The right to work in Italy.
WHAT WE OFFER
- A busy role in a supportive team, with plenty of opportunities to learn
- International scope – we operate in over 8 countries
- Hybrid working – we will need you in the central Milan office at least twice a week
- Annual discretionary bonus.
HOW TO APPLY
If you are interested in this opportunity, please follow the link to apply or send your application to careers@nextenergygroup.com. If you have been shortlisted for the next stage, we will be in contact within 14 days.
By selecting “Apply” or sending us your CV, you indicate you have read and acknowledged NextEnergy Group’s Candidate Privacy Notice.
DIVERSITY AND INCLUSION
Our approach to diversity and inclusion is a natural extension of our values. Our entrepreneurial culture inspires us to try new things, be open to different viewpoints and be bold. Our Group is committed to cultivating and preserving a culture of connectedness that values difference and gives space for individual expression. The collective sum of our individual differences, life experiences, knowledge, innovation, self-expression, and talent and hard work form the bedrock of who we are and who we aspire to be.
We are committed to equal employment and advancement opportunity irrespective of race, color, ancestry, social background, religion, gender, national origin, sexual orientation, age, citizenship, marital status, disability and gender identity.
