Position: Administration and Finance Officer, Global Operations
Reports to: Business and Grants Manager, Global Operations
Position Managed: None
Location: Bronx Zoo
Country Program/Sector: Global Operations, Thematic and Cross Cutting programs (Forests and Climate Change, Markets)
Scope: Global
Position Type: Full-time
Job Summary:
This position is to effectively support the administration and the financial management of various global thematic and cross-cutting programs (Mitigation Hierarchy, Commodities, REDD+, Conservation Finance, Forest for Life, Trillion Trees, Climate Adaptation Fund) under the Forests and Climate Change team and the Markets team. In close collaboration with the Business and Grants Manager, the position serves as a facilitator between team members and other departments within WCS, including but not limited to the Accounting, Payroll, Purchasing, Office of General Counsel (OGC), Human Resources (HR), and IT.
Major Responsibilities:
- Provide guidance to team members on procurement of services, consultants, and office equipment, and assist in the preparation of contracts and amendments.
- Conduct salary analyses and provide regular updates on time and effort reporting to the Business and Grants Manager and team members.
- Liaise with other departments across WCS including Purchasing, OGC, HR, and IT, to ensure compliance, assist with requests, prepare purchase orders, and resolve any issues.
- Ensure timely payment of sub-awardees and contractors by tracking deadlines, reviewing invoices, resolving billing issues, and completing payment requests.
- Review accounting transactions, identify errors and discrepancies to ensure quality control.
- Coordinate with accounting and payroll teams to complete accounting adjustments and assist the Business and Grants Manager in closing grants and with the fiscal year-end requests.
- Prepare and review reimbursement requests for program staff, assist with the management of corporate credit card expenses, and ensure compliance with regulations (internal and donor-related) for expenditure and record-keeping.
- Support the Business and Grants Manager in business process mapping and assist in the improvement of standard procedures and control of workflows.
- Maintain administrative files and databases, including contracts, monthly salary analysis, payment requests, accounting adjustments, to ensure proper document management.
- Assist in compiling supporting documents and responses to audits and donors’ requests.
- Regularly meet with administrative staff across WCS, including other programs in Global Operations, to coordinate administrative processes.
Internal Qualification RequirementsBachelor’s degree in Business Administration or a similar field.
3-5 years of experience in administrative and finance role.
Detail-oriented with excellent organizational skills, including responsiveness to multiple, simultaneous projects and demands.
Ability to set and follow priorities and meet deadlines.
Ability to communicate well with a globally located and culturally diverse team.
Ability to work independently and without daily instruction and monitoring.
Basic knowledge of accounting and procurement.
Preferred Qualifications:
Experience with non-profit administration.
Experience with government grants (USG, European Governments).
Experience with major financial management systems (SAP or other ERP system).
WCS is an equal opportunity employer, and the organization complies with all employment and labor laws and regulations that prohibit discrimination in hiring and ensures that candidates from all backgrounds are fairly and consistently considered during the recruitment process. We are dedicated to hiring and engaging a diverse workforce. We are committed to cultivating an inclusive work environment and look for future team members who share that same value. The organization provides equal employment opportunities for all qualified candidates. The organization does not discriminate for employment based on gender, race/ethnicity, religion, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, genetic information or any other covered status or characteristic protected by applicable laws and regulations.
It is everyone’s responsibility to ensure that we do not tolerate discrimination or harassment based upon a person’s membership in one of these protected categories in areas such as recruitment, selection, job assignment, supervision, training, promotions, job grading, transfers, termination, compensation, benefits, educational opportunities, WCS sponsored recreational activities and facilities.
Note that the salary offer will reflect the selected candidate’s individual experiences, skills and qualifications, internal equity, work location and country of work.
