Job Description and Duties
Under the general direction of the Chief of the Division of Transportation Planning (DOTP), the incumbent acts as a representative of and provides support to the Division Chief across all aspects of DOTP. The incumbent will coordinate and track implementation of the DOTP Strategic Plan, as well as provide review, analysis, and recommendations to the Division Chief on the wide array of policy, planning, and administrative issues. As a representative of the Division Chief, the incumbent will manage tasks and coordinate activities that involve multiple division offices and programs, divisions, districts, partners, or other governmental agencies. The incumbent has skills in leadership and organization, interest in supporting the Department, PMP, and DOTP strategic goals and vision, a spirit of innovation, and a commitment to advancing equity through all efforts.
Eligibility for hire may be determined by your score on the Senior Transportation Planner exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title.
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job.
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You will find additional information about the job in the Duty Statement.
Special Requirements
- Possession of a valid driver’s license is required when operating a state owned or leased vehicle.
- Statement of Qualifications (SOQ) is required. Failure to submit a Statement of Qualifications will disqualify candidates from the hiring process.
Statement of Qualifications (SOQ) is a discussion of how an applicant's education, training, experience, and skills meet the criteria in the duty statement and qualify the applicant for the position. Please include a 1-2 pages, 12-point font, SOQ that answers the prompts below. Resumes and cover letters will not take the place of the SOQ. Failure to include and complete the SOQ may result in disqualification for interview.
- Please provide an overview of your professional background and experience that demonstrates your qualifications for the role of Chief of Staff.
- The Chief of Staff role requires exceptional organizational and project management skills. Can you provide examples of complex projects or initiatives you have managed, including the strategies you employed to ensure their successful execution?
- Collaboration and relationship-building are key aspects of the Chief of Staff position. How have you effectively fostered partnerships and worked with diverse stakeholders to achieve common objectives? Please provide specific examples.
- The Chief of Staff often acts as a liaison between different divisions, programs, offices, or teams. Can you provide examples where you successfully facilitated cross-functional collaboration and resolved conflicts or challenges that arose?
- Communication plays a critical role in the Chief of Staff roles and responsibilities. Describe your experience in developing and implementing communication strategies to effectively convey complex information and key messages to various audiences.
Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered.
Who May Apply: Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility.
How To Apply: Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting.
Required Application Package Documents:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov.
- Resume is optional. It may be included, but is not required.
- Statement of Qualifications -
- Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.