Department of Transportation
Application Methods:
- Electronic (Using your CalCareer Account)
- By Mail
- Drop-off
Job Description and Duties
District 8 - Maintenance North Region Office
Under the supervision of the North Region's Staff Services Manager I (SSM I), the Staff Services Analyst will perform a wide variety of analytical services including budgeting, fiscal control and accounting, contract funding analysis/monitoring, and region procurement. The incumbent must provide prompt and accurate work as well as excellent customer service.
Researches, analyzes, and evaluates information including reports, charts, spreadsheets, and databases to prepare budget packages and monitor the budget for North Region. Maintain budget allocations and region expenditures, advise and brief the North Region's SSM I on all procurement issues and potential budgetary concerns, and make recommendations for resolving allocation problems. Will ensure that budget proposals are complete and in conformance with current budget instructions, ensure that packages are submitted appropriately, and maintain a record of budget allocations and Region expenditures. Review budget requests and make corrections according to budget constraints and in accordance with administrative policy. Will develop, prepare, and monitor monthly and quarterly budget reports using Enterprise Resource Planning Financial Infrastructure (EFIS). Responsible for managing all purchasing and procurement activities for North Region. Independently prepares contracts and Inter-agency Agreements as required for North Region operations by determining the method to purchase the items and/or services according to Purchasing Delegation. Responsible in receiving requests for North Region equipment and maintenance material purchases, prepare purchase estimates, obtain bids, and coordinate facilitation of bids with North Region units for materials and minor equipment. Utilize Accounting Manual to apply the necessary coding for each purchase such as object code, cost center, and expenditure authorization. Approve the funding of each purchase in accordance with the District allocation. Develop and maintain priority lists for non-expendable equipment, software, and other operational necessities in consultation with Maintenance Division staff. Monitor encumbrances/dis-encumbrances. Participates as a member of Headquarters task force concerning budgeting, purchasing, and computer programs relevant to Maintenance functions. Will Conduct special field training classes for Superintendents and Supervisors concerning budget, time reporting, and data entry in Integrated Maintenance Management System (IMMS). Attends various meetings related to winter/monsoon hiring, budget issues, and training. Will represent the North Region at various meetings related to budgeting and procurement.
Eligibility for hire may be determined by your score on the Staff Services Analyst exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title.
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
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You will find additional information about the job in the Duty Statement.