Quality Process responsibilities
- Primary gate keeper for engineering files being uploaded in the repository (SP)
- Supports collection and upload of documents for IE review
- Supports collection and upload of documents from development partner data rooms, posting to SharePoint.
- Cleans up and reorganizes files posted to project directories in SP
- Engineering Department Folder Organization and Maintenance
- Assist with data entry & data quality management activities in databases
- Salesforce, procore, AlsoEnergy, CompanyCam
- Verify accurate and functional links for production modeling in SF
- Ensures alignment of opportunity names across platforms (SF, SP, CC, AE, Oracle, Procore)
- Enters data into SF from bid drawings and milestone drawings
- Ensures data is up to date and accurate
- Uploads and maintains key contact information for all vendors, suppliers, engineering service providers in SF
General Admin. Responsibilities
- Assist with department travel bookings
- Assist with expense reporting.
- Processes business cards and new contacts from trade shows, converts to electronic format and uploads to Outlook and Salesforce
- Drawing & Documents
- Prints documents and drawings as needed, organizes papers for site visits
- Support uploading of project deliverable and drawings to ProCore
- Sets up desks for new employees
- Prepare desk for new engineers
- Cleans out old papers and materials
- Wipes down surfaces, etc.
- Welcome and guide new employees through general onboarding processes
- Follows up to make sure new employees have all equipment, supplies, and software and access as expected.
- Helps to plan team building events and happy hours
- Makes arrangements/reservations, orders food
- Organizes interview schedules for candidates
- Reserves conference rooms
- Sends schedule, resume and appointments to all interviewers
- Welcome, direct and assist candidate during in person interview
- Meeting Agenda and Notes Taking
- Support SF and ProCore integration projects
- Supports managing/coordinating schedules of engineering management
Tracking Interconnection Process
- Parses incoming utility emails, distributes to appropriate engineers
- Tracks key dates for specific projects
- Manages interconnection payments & refunds with utility companies
- Manage, upload and follow up with interconnection documents and process