The Position
Health Benefits: 100% employer contribution towards employee and family premiums
District: Award-winning schools
Community: World-famous attractions
BASIC FUNCTION
Under the direction of the Executive Director of Facilities, Maintenance, & Operations, perform responsible administrative, analytical, and investigative duties related to facilities planning; manage, plan and coordinate assigned activities in the areas of student housing, boundaries, development, State School Building Program, facility planning, facility design, and facilities construction. Coordinate facility programs with other local agencies and assist with the development of programs to finance and fund the facilities program.
Employment Standards
MINIMUM QUALIFICATIONS
EDUCATION:
Required: Bachelor's degree from an accredited college or university with major coursework in engineering, architecture, construction management, public administration, or a related field.
EXPERIENCE:
Required: Three (3) years of professional experience in construction or facilities planning and project management.
Preferred: Substantial experience in educational facility planning and/or construction/project management.*
*Pending PC Approval
SUBSTITUTION:
Additional project management experience can be substituted for up to four years of the required education on a year for year basis.
LICENSE AND OTHER REQUIREMENTS:
License/Insurance Certification: Possession of a valid, appropriate California driver's license at time of appointment, and throughout employment in a position in this classification. Proof of current California auto liability insurance at time of appointment, and throughout employment in a position in this classification. Personal transportation for job-related travel throughout the District.
KNOWLEDGE, SKILLS, AND ABILITIES
KNOWLEDGE OF (Typically learned through formal training or education):
• Applicable federal, State and local laws, codes and regulations including the Leroy F. Green School Facilities Act (School Facility Program) and the Career Technical Education Facilities Program.
• Procedures and practices used in the planning, design, construction, modernization, and maintenance of school buildings and facilities.
• California Environmental Quality Act (CEQA) laws related to school facilities programs.
• School facilities funding sources and funding application procedures.
• Site selection and acquisition procedures.
• Developer fee statutes, and redevelopment revenue programs.
• Legislative processes and the structure of local and State government.
• School district organization, operations, policies, and objectives.
• Budget preparation and control.
• Project management theory and techniques.
• Research techniques and procedures.
• Record-keeping and report preparation techniques.
• Appropriate safety procedures and hazardous material compliance.
• Terms, procedures and equipment used in the design, construction, maintenance, and operation of buildings and facilities.
• Principles and practices of supervision and training.
• Public speaking techniques.
• Division of State Architect (DSA) project flow and forms
• Oral and written communication skills.
SKILL TO (Typically attained through formal training or practice):
• Communicate effectively using tact, patience and courtesy.
• Communicate effectively both orally and in writing.
• Read and interpret plans and specifications.
• Analyze, interpret, apply, and explain applicable laws, codes rules, regulations, policies, and procedures.
• Operate a computer and assigned software.
• Research alternative funding sources and assure funding application procedures are followed.
• Perform statistical computations.
• Prepare a variety of comprehensive and statistical reports.
• Project enrollment trends and construction costs.
• Prepare and direct the preparation of a variety of comprehensive narrative and statistical reports.
• Develop long-range capital improvement strategic master plans including new construction, modernization, and renovation plans.
• Develop scope of work and prepare corresponding bid packages.
• Analyze situations accurately and adopt an effective course of action.
• Assure compliance with applicable laws, codes, rules and regulations.
• Prepare and deliver oral presentations.
• Develop and prepare departmental budgets.
• Analyze and develop work methods, procedures and schedules.
ABILITY TO (Typically a personal quality attained without formal training, education, or practice):
• Establish and maintain cooperative and effective working relationships with others.
• Plan and organize work.
• Maintain effective audio-visual discrimination and perception needed for making observations.
• Establish and maintain cooperative and effective working relationships with others.
WORKING CONDITIONS
ENVIRONMENT:
Employees in this classification work alone, inside and outside, over 40 hours/week, in direct contact with the public, students, and other District staff,
With high work volume and tight deadlines,
Continually changing priorities and constant interruptions,
In temperature changes,
With moving vehicles,
In negative interpersonal situations,
Exposure to minor contagious diseases (colds, flu, etc.),
Inadequate lighting,
Poor ventilation,
Loud noises and odors.
PHYSICAL DEMANDS:
Employees in this classification use fingers repetitively,
Use twisting or pressure repetitively involving wrists or hands,
Use both hands simultaneously,
Have rapid mental/muscular coordination,
Speak clearly, hear normal voice conversation,
Drive a vehicle,
Use a computer and a telephone,
Have depth perception, have color vision and be able to distinguish shades, see small details,
Sit, lift and carry up to 25lbs. Without assistance,
Walk, maintain balance, stand, push, pull, bend repeatedly,
Reach overhead, climb stairs, and stoop/bend.
Examples of Duties
Note: The statements herein are intended to describe the general nature and level of work being performed by employees in this classification, and are not to be interpreted as an exhaustive list of responsibilities and qualifications required of personnel so classified. Reasonable accommodations will be made so that qualified employees can perform the essential duties of the job.
SPECIALIZED ESSENTIAL DUTIES (Typically only performed in this classification)
Planning
Develops and maintains the School Facilities Program (SFP) master file and generates individual project applications; prepare project applications and monitor with State representatives.
Coordinates applications for various state and Federal programs; Maintains inventory of portable classrooms; makes recommendations concerning lease renewal as appropriate.
Assists in the development and updating of the Facilities Master Plan, Educational Specifications, and Materials Standards.
Serves as a liaison between the Facilities department and other entities, such as the California Department of Education, and other entities; Confer with District staff, consultants, and other representatives regarding planning requirements, schedules, and issues that arise.
Integrates services of architects, legal counsel, and technical and financial consultant representatives as they affect facilities planning activities and ensure that services are being adequately provided.
Develops surveys, educational specifications and other informational studies; meets with State administrators to review facility and enrollment data.
Coordinates the identification, selection and acquisition of school sites; implements legal procedures required in the land acquisition; coordinates other capital facilities projects for adherence to design and timelines such as renovations, air conditioning and energy conservation.
Obtains and evaluates enrollment projections to establish eligibility to participate in the SFP; prepares analysis and projections of facilities needs including results achieved in relation to annual and long-term facility plans.
Coordinates the preparation of school fee justification studies.
Assists with the preparation of Board Agenda items and presentations.
Coordinates and prepares boundary studies and demographic data; prepares District enrollment projections; develops student housing plans based upon enrollment housing needs; updates site capacity data.
Evaluates the cost-effectiveness, environmental risk, technical feasibility and integration capability of sustainability projects and initiatives in new construction and modernization; makes appropriate recommendations.
Performs other related duties as assigned.
Project Management
Coordinates the flow of information between District administrators, architects, governmental agencies, legal counsel and others involved in the District funding sources, grants, site acquisitions, school design, or construction process.
Serves as project manager and District representative for the construction, and renovation of District facilities and facilities projects.*
Develop scope of work and prepare corresponding bid packages.*
Plans, coordinates, manages, and oversees various projects from inception through inspection for occupancy* related to the renovation, modernization, and construction of District facilities.
Maintains project records, incorporates applicable information into site files, records cost data, and provides such reports as required relating to facilities, construction and/or the School Facilities Program.*
Complies with requirements of the California Environmental Quality Act; maintain data and prepare informational reports for long- and short-range planning, including housing demographics, enrollment projections and school housing needs.
Assists in the preparation of notices of exemption, negative declarations, and other environmental documents.
Leads/Participates in all preconstruction activities; coordinates constructability reviews; assists in the development of construction phasing and scheduling; oversees the procurement and installation of interim housing units; assists in bidding process, job walks, analysis of bids before final contracts are awarded and pre-construction conferences.
Prepares Request for Proposals (RFP) and Request for Qualifications (RFQ) and makes recommendations for professional services contracts.
Reviews the work of the project architect or engineer to ensure the design and construction remains within the scope and budget of the project; Manages consultants, oversee scope of work, and administer contracts; evaluates scope of project and makes appropriate recommendations for changes.
Coordinates, implements, and monitors budgets, schedules, project management and control documents on construction projects from inception to project completion; estimates cost and timelines for projects.
Prepares and supervises project schedules, timelines, milestones, and periodic status reports.
Manages facility relocations, logistics, procurement of 21st century classroom furniture.
Coordinates District Sustainability Initiatives, including: Energy Management Strategy, Storm Water Management Program, Water Efficiency Program, Climate Action Planning, Campus Sustainability Plan Implementation, Solid Waste Reduction Programs, Transportation Management Program, and other initiatives as identified.
Assures that the District participates in available grants and utility company incentive and rebate programs; tracks grants, incentives and rebates received and administers the incentive application process.
Actively participates in the design phase of bond projects and reviews technical specifications to ensure sustainability practices are implemented in design and construction of bond projects.
Develops and implements the District's sustainability program standards and goals.
Performs other related duties as assigned.
GENERAL ESSENTIAL DUTIES (Also performed in other classifications)
• Interpret current or governmental regulations and legislative issues relating to school funding and construction; advise and counsel district administrators.
• Prepare routine and special reports for the Board of Trustees and correspondence to private and governmental entities related to facilities projects; research and respond to inquiries from a broad audience regarding most Facilities-related aspects of the Department and the District.
• Prepare oral and written materials and reports from researched material, providing information and recommendations relative to the Facilities Planning Department, including reports to the Board of Trustees, and conduct follow-up activities as necessary for facilities planning and/or projects.
• Prepare and monitor project and operating budgets, including support for obtaining funding; Utilize a variety of advisory data and information such as budgets, architectural and construction plans, and specifications.
• Provide project coordination and management support to the Facilities Department.
• Reviews and approves specifications, bid documents, and contracts.
• Research and maintain current knowledge of laws, codes, rules, and regulations related to assigned duties.
• Participate in site map development.
• Participate in master planning, facility assessment, and program development for capital improvement projects.
• Maintain locally formatted documents reflecting approval status of all District projects in the State School Building Program.
• Research and respond to inquiries regarding aspects of the District's participation in the State School Building Program.
• Advise and counsel District administrators on laws relating to planning, construction, and maintenance services.
• Represent the Department at various organizations and committee meetings.
• Prepare original and amended applications and documentation for construction and renovation projects.
• Coordinate planning of modifications/additions to new construction, modernization, relocatable classroom program, and deferred maintenance.
• Negotiate, review, and analyze contracts for professional services and real property.
• Research and apply federal, state, and local policies, materials, opinions, and trends regarding planning and construction matters.
• Perform other related duties as assigned.
Recruitment Information
Recruitment Type: Open Anyone can apply.
Certification Type: Open Qualified candidates, or Eligibles, who pass all testing stages will be placed on one eligibility list. The top 3 ranks of Eligibles will be certified for a hiring interview.
APPLICATION PROCESS
All applications must be submitted online. Applications and requests for testing will not be accepted after the recruitment closing date and time. Applicants may be rejected on the basis of an incomplete application or failure to meet minimum qualifications. The application is part of the selection process and is part of an overall assessment of acceptability for employment. All information provided is subject to independent verification of its accuracy. It is the responsibility of the applicant to provide correct contact information by which to be notified.
Note: You will eventually be disqualified in the recruitment process if you fail to disclose relevant information regarding your conviction history. It is the disclosure of the conviction that is most important in many cases.
SCREENING PROCESS
The screening process for this position, which may be subject to modification, will include some form of a(n): application screening, initial qualifications screening, documentation/certification screening, and supplemental application screening. The stated qualifications for the position represent only the minimum requirements and do not guarantee qualification for examination or placement on an eligibility list.
EXAMINATION PROCESS
The examination may consist of any combination of a(n): training and experience (T&E) evaluation, written knowledge test, hands on/performance test, structured panel interview, situational judgement interview, or other type of exam of fitness for duty. All parts of the examination process are job related. A passing score must be attained on each portion of the exam to advance to the next stage and ultimate placement on an eligibility list.
DISABILITY ACCOMMODATION
Requests for reasonable accommodations for the testing process must be made no less than two (2) days prior to the examination. Requests must be signed by your medical doctor, school psychologist, or learning consultant as appropriate and must be on provider letterhead and contain an actual signature.
EXAM PROTESTS
Protest of any part of the exam process must be in writing and submitted to the Personnel Director no later than five (5) working days from the date you participated in the exam. Any protest must include rationale to support the protest and shall include supporting documentation or references. Protests must be based on illegal discrimination, abuse of discretion, or procedure/process error. Protests should NOT be based on receiving unexpected results. We cannot be responsible for lost mail, misdirected mail, or failure of mail to be delivered after it has been entrusted to the U.S. Postal Service.
ESTABLISHMENT OF ELIGIBILITY
Candidates who are successful in all screening and testing stages will be placed on an eligibility list. Typically, an eligibility list for a classification expires after six (6) months or one (1) year. Candidates on the expired eligibility list are no longer considered for positions within the class. Eligibility lists may be extended beyond one year or expire sooner than one year. Eligibility lists may be merged, in which case candidate ranks may change.
SELECTION PROCESS
Candidates on the eligibility list will be called in rank order to participate in final selection interviews with the hiring manager until three ranks of candidates have accepted the invitation to interview. Ranks may include ties so more than three candidates may be called to interview for one vacancy. Please note that candidates will be removed from the eligibility list for declining the invitation to interview more than three (3) times.
OFFERS OF EMPLOYMENT
Official offers of employment are ONLY made by the Anaheim Union High School District Human Resources, Classified Office. Offers are subject to satisfactory completion of ALL the pre-employment processing including: successful completion of a physical examination, tuberculosis examination, fingerprint clearance by the California Department of Justice, and proof of eligibility to work in the United States.
ADVANCED STEP PLACEMENT
All new regular classified employees shall be paid in accordance with the salary range established for the class to which assigned. Initial placement will normally be the first step of the salary range. However, a new employee may receive advanced step placement with an approval from Human Resources. Requests for advanced step must be submitted in writing to the Human Resources office before the employee's first day of work. Approval will be based on the following criteria:
A) Additional qualifying experience beyond that required for entry into the class.
B) Additional education at the college level when related to the position, beyond the established educational requirements for entry into the class.
C) Evidence of currently receiving a salary greater than the first step of the salary for the classification.
BENEFITS
Benefits earned by all permanent classified employees:
-Leaves: Sick leave, holidays, bereavement and emergency leaves.
-Retirement: Classified employees are members of the Public Employees Retirement System (PERS). Employee contribution is 7% of gross earnings.
Benefits earned by all permanent classified employees working 20 hours or more per week:
-Insurance: The District provides medical, dental, vision care, behavioral health and life insurance for the employees and their dependents.
EQUAL EMPLOYMENT OPPORTUNITY DISTRICT
Anaheim Union High School District prohibits unlawful discrimination against, and/or harassment of, District employees and job applicants on the basis of actual or perceived race, color, national origin, ancestry, religion, age, marital status, pregnancy, physical or mental disability, medical condition, veteran status, gender, gender identity, sex, or sexual orientation at a District site or activity.
GRIEVANCE PROCEDURES
Complaints alleging noncompliance with the District’s policy of nondiscrimination should be directed to:
Equity Compliance Officer (Employees)
Brad Jackson, Assistant Superintendent, Human Resources
Anaheim Union High School District
501 N. Crescent Way, Anaheim, CA 92801
jackson_b@auhsd.us
(714)999-1512
Uniform Complaint Procedure Compliance Officer (Students)
Lorena Stout, Program Administrator
Anaheim Union High School District
501 N. Crescent Way, Anaheim, CA 92801
stout_l@auhsd.us
(714)999-5621
Title IX Coordinator (Employees)
Amie Maya, Director, Human Resources
Anaheim Union High School District
501 N. Crescent Way, Anaheim, CA 92801
maya_a@auhsd.us
(714)999-5098
Title IX Coordinator (Students)
Lorena Stout, Program Administrator
Anaheim Union High School District
501 N. Crescent Way, Anaheim, CA 92801
stout_l@auhsd.us
(714)999-5621
504 Coordinator
Adela Cruz
Director, School Mental Health and Wellness
Anaheim Union High School District
501 N. Crescent Way, Anaheim, CA 92801
cruz_ad@auhsd.us
(714)999-7734
Title II Coordinator
Lauren Klatzker, Director of Special Youth Services
Anaheim Union High School District
501 N. Crescent Way, Anaheim, CA 92801
klatzker_l@auhsd.us
(714)999-3527
The provisions of this bulletin do not constitute an expressed or implied contract. Any provisions of this bulletin may be modified or revoked, and the job description may be changed at any time without notice.
FOR FURTHER JOB INFORMATION ABOUT THE ANAHEIM UNION HIGH SCHOOL DISTRICT, PLEASE GO ONLINE TO WWW.AUHSD.US
