**Job Title: Admin Executive**
**Key Responsibilities:**
1. **Office Management:**
- Oversee daily office operations, including managing schedules, coordinating meetings, and handling correspondence.
- Maintain office supplies inventory by checking stock, anticipating needs, placing and expediting orders, and verifying receipt of supplies.
2. **Administrative Support:**
- Provide administrative assistance to executives and senior management, including managing calendars, scheduling appointments, and making travel arrangements.
- Prepare and distribute memos, emails, letters, and reports as needed.
- Handle incoming and outgoing correspondence, including sorting and distributing mail.
3. **Documentation and Record Keeping:**
- Maintain and update physical and electronic filing systems, ensuring easy retrieval of documents.
- Assist in the preparation of presentations, reports, and documents by gathering information and formatting content.
4. **Communication and Coordination:**
- Serve as the primary point of contact for internal and external stakeholders, including clients, vendors, and visitors.
- Coordinate with various departments to ensure smooth communication and collaboration across the organization.
5. **Event Coordination:**
- Assist in the planning and coordination of company events, meetings, conferences, and seminars.
- Coordinate logistics, such as venue booking, catering, and audiovisual equipment setup.
6. **Data Entry and Management:**
- Input and update data in databases and spreadsheets accurately and in a timely manner.
- Maintain confidentiality and integrity of sensitive information.
**Qualifications:**
- Bachelor's degree in Business Administration, Management, or related field preferred.
- Proven experience as an Administrative Assistant, Executive Assistant, or similar role.
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
- Strong attention to detail and accuracy in data entry and document preparation.
- Excellent written and verbal communication skills.
- Ability to handle multiple tasks simultaneously in a fast-paced environment.
- Discretion and confidentiality in handling sensitive information.
- Strong problem-solving and decision-making abilities.