The Administrative Assistant is responsible for providing comprehensive administrative support to the Executive Leadership Team. This position performs a variety of executive support tasks, including travel logistics, event coordination, and organization of meetings and calendaring. This team member will handle office administrative tasks. We are looking for an individual who is comfortable being a member of a high-performing team and maintains a professional appearance and demeanor. The ability to multi-task, communicate effectively, pay attention to detail, and remain efficient is essential in this position. The ideal candidate for this job is resourceful, a good problem solver, a self-starter, a proactive thinker, and very organized. Assuring a steady completion of workload in a timely manner is key to success in this position.
MAJOR DUTIES AND RESPONSIBILITIES:
- Support the corporate office teams with administrative tasks, including preparing, organizing, and storing documents in paper and digital form.
- Manage information in the Investor Management system and respond to investor and/or community queries via phone or email.
- Maintain office equipment by coordinating with vendors and oversee office supplies by tracking inventory and placing orders.
- Maintain the office conference rooms and kitchen in a clean condition and the kitchen stocked with proper supplies.
- Draft and distribute memos, emails, reports, and presentations as needed. For example, preparing a company newsletter.
- Prepare and edit PowerPoint presentations, Word documents, and Excel spreadsheets for meetings and distribution.
- Provide assistance to the marketing department with media monitoring and general tasks.
- Acting as a point of contact for staff, stakeholders, and clients.
- Perform additional duties as assigned.
