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Open: July 15, 2026 — Closes: July 29, 2026
Summary
You will serve as a Administrative Officer for the Willamette Valley National Wildlife Refuge Complex. This position serves as an Administrative Officer, an integral member of the management team, providing a wide range of administrative services, advice, and counsel for a complex organization within the Fish and Wildlife Service (Service). Salary: $61,722 - $80,243 per year. First time hires to the Federal government normally start at the step 1 rate.
Major Duties
As the primary financial advisor, analyzes, evaluates, and manages accounting and control systems to maintain proper financial balances, distributes resources to all activities within planned limitations, and ensures that maximum benefits are obtained from resources. Analyzes historical budget and financial data, as well as new and/or changing program plans, to develop and prepare budget estimates and justifications for current-year, budget-year, and out-year budget planning. Identifies actual and/or potential funding problems, fiscal trends, significant program deficiencies and imbalances, analyzes conditions, and recommends adjustments and solutions. Provides advice and guidance to supervisors and employees on regulations, policies and procedures related to human resources management. Prepares pertinent forms and documents. Assures that electronic personnel action requests, concurrences and/or authorizations, and associated back-up documents, are submitted accurately and in a timely manner to the servicing human resources office. Monitors status of requests through completion. Circulates information about training courses available, dates to be held, and other pertinent information. Provides advice and counsel on established administrative and operational management support issues (human resources and material needs, human resources availability, administrative support matters, etc.), policies, programs, objectives, and plans. Provides input and analysis for management decisions by articulating administrative management requirements. Responsible for overall organizational procurement activities. Advises and assists in determining needs and acquiring equipment, supplies, materials, and repair services on the basis of necessity and availability of funds. Prepares procurement documents, determines appropriate sources, conducts market research, and prepares justifications as necessary. Ensures that expense items are obligated and invoices are processed in accordance with the Service's financial management guidelines and with regulatory and legal requirements. Serves as the day-to-day supervisor for a team of administrative support personnel responsible for preparing administrative policy, coordinating administrative work procedures and prioritizing office management practices as a supervisor to subordinate staff of clerical and/or administrative workers. Plans, assigns, and reviews work; adjusts short term priorities; establishes performance standards and evaluates performance; approves leave and certifies time and attendance; recruits and interviews candidates for positions and recommends personnel actions; hears and resolves complaints from employees, referring those unresolved to a higher level supervisor; recognizes and rewards good performance; effects minor disciplinary actions and recommends actions in more serious cases; identifies training needs of employees and arranges for training as needed; improves production or quality of work directed; and supports and implements Government-wide, Departmental, Fish and Wildlife Service, and Regional Equal Opportunity programs.
