DescriptionJoin a High-Performance Culture That Drives Innovation and Excellence
At Vertiv, we don’t just hire talent—we cultivate leaders who drive innovation and engage teams to push the limits of what’s possible. As a global leader in critical digital infrastructure, we are scaling up to meet the demands of AI, data centers, and next-gen technology—and we need bold, high-performing individuals like YOU to take us to the next level.
Why Vertiv?
- High-Performance Culture: We empower you to think big, execute with excellence, and deliver impact. Our performance-driven mindset rewards those who challenge the status quo and drive meaningful change. Over 50 CEO Awards are given annually to recognize top talent moving the needle forward.
- Leadership Without Limits: Leadership at Vertiv goes beyond just titles—it’s about accountability, trust, and ownership. Our leaders engage and drive with collaboration, innovation, and customer-centric thinking, setting the foundation for an action-focused culture.
- Limitless Growth & Learning: We believe in continuous development. Whether through rotational programs or high-impact projects, you’ll have the opportunity to expand your expertise and grow your career.
- A Place for Everyone: Our commitment to inclusion ensures that all employee’s unique strengths and perspectives are valued. Your voice matters, your growth is prioritized, and your success is celebrated.
Position Summary:
The EHS Administrative Assistant provides administrative and documentation support to the Environment, Health, and Safety (EHS) function, ensuring compliance with client, legal, and company requirements. The role is responsible for managing health and safety documentation, coordinating employee training and site access requirements, maintaining EHS records across multiple online platforms, and supporting the delivery of safe and compliant business operations.
This position works closely with internal teams, external training providers, subcontractors, and customers to ensure all documentation, certifications, and training requirements are completed accurately and on time. The EHS Administrative Assistant also serves as a key point of coordination for client platform management, training schedules, and regulatory documentation, helping maintain a high standard of health, safety, and operational compliance.
Job Responsibilities:
Operates under general supervision, and within defined guidelines with readily available advice.
- Coordination of access to client facilities with operations team.
- Maintain all online platforms documentation up to date.
- Keep track of internal and external needs regarding documentation.
- Manage training courses scheduled for all employees, coordinate training sessions with external vendors and maintain updated tracker.
- Coordinate the 8-step EHS training scheduling process with EHS, Dispatching, and the External Training Company (ETC).
- Work closely with Dispatching to validate the feasibility of proposed training dates and coordinate alternative schedules when necessary.
- Ensure the training workflow is executed accurately by following the established process and decision points.
Responsible for:
- Keeping all the workers’ Health and Safety documentation updated.
- Managing all the legal documents with the subcontractors and customers: according to the client in each case: Upload of documentation, employee and subcontractors’ information, etc.
- Representing the Company in the Safety Coordination Activities Customer’s.
- Review of online platforms and documents according to criteria established by clients.
- Support external and internal customers and subcontractors.
- Project status control: Start and end, employees and companies involved. H&S Plans preparation.
- Ensure proper record keeping.
- Provide full responsiveness to internal & external customers.
- Attend the required training and meetings when held.
- Inform of required training and platform document coordination changes.
Qualifications:
- Degree in Health and Safety, preferably with an Intermediate Degree at least.
- Minimum experience of 6 months in the Coordination of Business Activities requested documentation.
- Know-how of CAE platforms such as E-Coordina; Dokify; E-gestiona or Ctaima,
- Languages: English B1 level (desirable)
- Microsoft office. Excel advanced user.
- Driving license
- Good Communication Skills
- We are looking for an organized, methodical, rigorous and resolute person.
The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities.
OUR CORE PRINCIPALS: Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.
OUR STRATEGIC PRIORITIES
- Customer Focus
- Operational Excellence
- High-Performance Culture
- Innovation
- Financial Strength
OUR BEHAVIORS
- Think Big and Execute
- Act With Urgency
- Own It
- Drive Continuous Improvement
- Promote Transparent and Open Communication
- Learn and Seek Out Development
- Foster a Customer-First Mindset
- Lead by Example
