DescriptionThe Receptionist cum Admin Assistant is responsible for ensuring the smooth day-to-day operation of the office by managing front desk duties, office facilities, vendor coordination, and employee welfare initiatives. This role requires a hands-on individual who is proactive, organized, and attentive to office needs.
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Key Responsibilities
Front Desk & Reception
- Greet and assist visitors, guests, and employees professionally.
- Handle incoming calls, emails, and general inquiries.
- Manage meeting room bookings and visitor registration.
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Office Administration
- Oversee the upkeep and cleanliness of the office environment.
- Manage office supplies, pantry items, and stationery inventory.
- Coordinate office maintenance, repairs, and facility-related matters.
- Ensure office equipment and common areas are well-maintained and operational.
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Vendor Management
- Liaise with vendors, service providers, and contractors for office-related services.
- Coordinate quotations, purchases, deliveries, and service appointments.
- Monitor vendor performance and ensure timely issue resolution.
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Employee Welfare & Office Experience
- Coordinate daily breakfast arrangements and pantry replenishment.
- Manage the Honesty Corner, including stock monitoring and replenishment.
- Support employee engagement activities and office celebrations when required.
- Ensure a comfortable and welcoming workplace environment for employees.
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General Support
- Handle administrative tasks such as filing, documentation, and record maintenance.
- Assist in coordinating company events, meetings, and internal activities.
- Perform other ad hoc administrative duties as assigned.
Requirements- Diploma or Bachelor's Degree in Business Administration or related field.
- 1–3 years of experience in administration, reception, or office management.
- Strong organizational and multitasking skills.
- Good communication and interpersonal skills.
- Proficient in Microsoft Office applications.
- Proactive, hands-on, and able to work independently.
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Preferred Traits
- Service-oriented with a positive attitude.
- Detail-oriented and resourceful in solving office-related issues.
- Enjoys interacting with people and creating a pleasant workplace experience.
Benefits
