Responsibilities
Handles complex and confidential situations and requests. Independently coordinates multiple administrative tasks and projects within prescribed guidelines. Assist in departmental budget planning; monitor expenditures and process budget documents. Troubleshoots office administration problems and all inquiries and requests related to department. Answers and transfers phone calls, screening when necessary. Welcomes and directs visitors and students. Maintains filing systems as assigned. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. Responds to and resolves administrative inquiries and questions. Coordinates and schedules travel, meetings, and appointments for managers or supervisors. Prepares agendas and schedules for meetings. Records and distributes minutes or other records for meetings. Maintains office supplies and coordinates maintenance of office equipment. Maintains a system for recording expenses and the use of petty cash. Performs other related duties as assigned.
Qualifications
Associates degree preferred, plus at least 2-3 year of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired. Excellent interpersonal communication skills with ability to interact with a diverse group of co-workers, staff and students. Intermediate experience in Microsoft Office Suite or related software. Excellent organizational skills and attention to detail. Ability to multi task. Basic understanding of clerical procedures and systems such as recordkeeping and filing. Ability to work independently.
