How you will contribute as part of the TRCA team:
The Project Coordinator is responsible for coordinating and supporting project lifecycle functions. This role supports stakeholder and public engagement and administrative aspects and processes of projects.
Major Responsibilities:
Supports the day-to-day coordination, coordinates meetings, supports the preparation of agendas and presentations, take minutes as requested, and conducts follow-up on action items to ensure milestones are being met
Coordinates TRCA and other permissions required for projects and related approvals (Make this as second point)
Receives and responds to inquiries under the guidance of the project lead; fields and escalates issues to senior staff as required
Maintains records and file archives; ensures accurate and accessible project information and adheres to TRCA record retention policies
Drafts internal and external agreement, project briefs, communications and reports of a general and technical nature; coordinates the collection and consolidation of data, information and reports from internal/external stakeholders to support report and assessment writing
Coordinates the preparation and execution of a broad range of consulting agreements and assists in ensuring proper documentation of changes or amendments that may arise during execution.
Supports creation of TRCA invoices, receive and review invoices for payment. Works with procurement team to source and arrange for contractors/vendors and drafts partnership, vendor and contract agreements with appropriate costs and specifications
Incumbents may also be assigned other duties
What will you need to succeed:
Education (degree/diploma/certifications)
Post-secondary diploma or degree Real Estate, appraisal, planning, law or related disciplines
Valid Ontario Class G2 driver's license
Experience
2+ years of experience providing project coordination
Knowledge/Skill/Ability - Competencies
Excellent organization skills; both in-office and virtual files/share office spaces
Sound customer service orientation
Strong verbal and written communication skills
Understanding and application of basic mathematical functions (e.g., adding, subtracting, measuring, money computation)
Demonstrated ability to prepare consultant terms of reference and procurement documents
Able to comprehend written documentation and procedural guidelines; skilled in writing clear correspondence (concise, logical, grammatically correct)
Ability to communicate effectively with tact and courtesy
Able to self-manage workload and prioritize tasks as an ongoing challenge in a frequently fluctuating workload and multiple deadlines
Proficiency in MS Office suite including online software such as MS teams, WebEx, and SharePoint; proficiency using scheduling/project management software
