Our reputable Industrial Battery client that is based in Port Elizabeth is seeking a skilled Administrator to join their team.
Purpose
To oversee and manage all administrative operations within the branch. The Administrator will ensure efficient handling of financial, clerical, and operational tasks while supporting management and staff with daily office requirements.
Salary: Market-Related
Knowledge, Skills & Abilities:
- Matric (Grade 12)
- Relevant tertiary qualification (advantageous)
- Minimum 5 years’ experience in Administration / Finance
Key Responsibilities:
Administration & Finance
- Process GRNs & GRVs daily
- Assist with debtors (payment allocations, reconciliations, queries)
- Perform creditor reconciliations and submit to Branch Manager
- Ensure invoices align with GRVs and purchase orders
- Verify and manage POS cash-ups
- Review and process credit notes (stock & warranties)
- Ensure high-value purchases are approved accordingly
Documentation & Reporting
- Submit required documents to Head Office weekly
- Maintain proper filing and document separation
- Capture PODs and ensure originals are submitted weekly
- Maintain asset register for the branch
Stock & Operational Support
- Process Inter Branch Transfers (IBTs)
- Manage delivery notebooks and ensure weekly invoicing
- Oversee scrap and warranty invoicing and banking
Office Management
- Manage stationery (ordering & stock control)
- Handle expense claims and submissions to Head Office
- Maintain attendance registers and submit to HR
Customer & General Duties
- Answer phones and assist walk-in customers
- Maintain communication with internal departments
- Perform general admin duties and filing
- Run errands and assist with ad hoc tasks
SKILLS & COMPETENCIES
- Strong administrative and organisational skills
- High attention to detail
- Computer literacy (MS Office)
- Excellent communication skills (fluent in English)
- Customer service orientation
- Problem-solving ability
- Ability to work independently without supervision
- Persuasive, persistent, and results-driven
KEY PERFORMANCE INDICATORS (KPIs)
- Accuracy in processing financial and administrative documents
- Timely submission of reports and documentation
- Effective interaction with staff, management, and customers
- Efficient handling of branch administrative operations
ADDITIONAL REQUIREMENTS
- Well-presented and professional
- Ability to multitask in a fast-paced retail environment
- Willingness to assist across various administrative functions
Please take note: if you have not been contacted within 14 days, please consider your application unsuccessful.