Opportunity Available!!!

Our reputable Industrial Battery client that is based in Port Elizabeth is seeking a skilled Administrator to join their team.

Purpose

To oversee and manage all administrative operations within the branch. The Administrator will ensure efficient handling of financial, clerical, and operational tasks while supporting management and staff with daily office requirements.

Salary: Market-Related

Knowledge, Skills & Abilities:

Matric (Grade 12)
Relevant tertiary qualification (advantageous)
Minimum 5 years’ experience in Administration / Finance

Key Responsibilities:

Administration & Finance

Process GRNs & GRVs daily
Assist with debtors (payment allocations, reconciliations, queries)
Perform creditor reconciliations and submit to Branch Manager
Ensure invoices align with GRVs and purchase orders
Verify and manage POS cash-ups
Review and process credit notes (stock & warranties)
Ensure high-value purchases are approved accordingly

Documentation & Reporting

Submit required documents to Head Office weekly
Maintain proper filing and document separation
Capture PODs and ensure originals are submitted weekly
Maintain asset register for the branch

Stock & Operational Support

Process Inter Branch Transfers (IBTs)
Manage delivery notebooks and ensure weekly invoicing
Oversee scrap and warranty invoicing and banking

Office Management

Manage stationery (ordering & stock control)
Handle expense claims and submissions to Head Office
Maintain attendance registers and submit to HR

Customer & General Duties

Answer phones and assist walk-in customers
Maintain communication with internal departments
Perform general admin duties and filing
Run errands and assist with ad hoc tasks

SKILLS & COMPETENCIES

Strong administrative and organisational skills
High attention to detail
Computer literacy (MS Office)
Excellent communication skills (fluent in English)
Customer service orientation
Problem-solving ability
Ability to work independently without supervision
Persuasive, persistent, and results-driven

KEY PERFORMANCE INDICATORS (KPIs)

Accuracy in processing financial and administrative documents
Timely submission of reports and documentation
Effective interaction with staff, management, and customers
Efficient handling of branch administrative operations

ADDITIONAL REQUIREMENTS

Well-presented and professional
Ability to multitask in a fast-paced retail environment
Willingness to assist across various administrative functions

Please take note: if you have not been contacted within 14 days, please consider your application unsuccessful.

Talent Candey

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Administrator - Industrial Battery Industry - Port Elizabeth