Major Responsibilities:
Contributes and supports the procurement and contract management processes under the guidance of the project lead in collaboration with the procurement and contract management teams (e.g., prepares and manages procurement documents, evaluation criteria, vendor communications etc.)
Coordinates meetings, supports the preparation of agendas and presentations, take minutes as requested, and conducts follow-up on action items to ensure milestones are being met
Supports in maintaining accurate project schedules, coordinates tracking of projects, tasks, timelines and deliverables
Maintains records and file archives; ensures accurate and accessible project information and adheres to TRCA record retention policies
Coordinates TRCA and other agreements and permissions required for projects and related approvals
What will you need to succeed:
Education (degree/diploma/certifications)
Post-secondary diploma or degree Business Administration, Project Management, Procurement or a related field.
Valid Ontario Class G2 driver's license
Experience
2+ years of experience providing project coordination, procurement support, or contract administration
Knowledge/Skill/Ability - Competencies
Excellent organization skills; both in-office and virtual files/share office spaces
Sound customer service orientation
Strong verbal and written communication skills
Understanding and application of basic mathematical functions (e.g., adding, subtracting, measuring, money computation)
Demonstrated ability to prepare consultant/supplier terms of reference and procurement documents
Able to comprehend written documentation and procedural guidelines; skilled in writing clear correspondence (concise, logical, grammatically correct)
Ability to communicate effectively with tact and courtesy
Able to self-manage workload and prioritize tasks as an ongoing challenge in a frequently fluctuating workload and multiple deadlines
Proficiency in MS Office suite including online software such as MS teams, WebEx, and SharePoint; proficiency using scheduling/project management software and electronic bidding systems (e.g. bids & tenders)
What TRCA has to offer you:
As part of a progressive team you will have the opportunity to make a positive impact to preserving and protecting nature, while maintaining a balance between the natural environment and built environment. Working with experts within our field, you will join a team of colleagues that are committed to TRCA’s core values by demonstrating the following behaviours; integrity, collaboration, accountability, respect, and excellence (icare).
You will be part of a diverse and inclusive organization that:
Makes a positive difference in the communities we serve.
Fosters high performance and collaborative teams.
Provides continuous learning and development opportunities.
Offers a comprehensive compensation and benefits program (including Defined Benefit Pension Plan – OMERS/OTPP).
Pregnancy & Parental Leave Top-Up Program.
Provides unique TRCA Perks.
Provides flexible work arrangements in accordance with organizational policy and operational requirements; however, they are not guaranteed and are subject to approval.
Offers potential for career growth and advancement.
